Administrative Assistant

1 day ago


Beltsville, Maryland, United States Agricultural Research Service Full time

About the Position
The Agricultural Research Service seeks a highly skilled Administrative Assistant - Central Files to join our team. As a key member of our Office of National Programs, you will be responsible for managing the Agency's Central Files, automated filing and correspondence control systems, and ensuring compliance with ARS style guidelines. This role involves reviewing draft correspondence to ensure accuracy and professionalism, coordinating reviews and signatures, and maintaining current and closed files.

Salary Information
The estimated salary for this position is $62,000 - $84,000 per year, depending on location and experience. We offer a competitive benefits package, including health insurance, retirement savings plan, and paid time off.

Job Responsibilities
Your primary responsibilities will include:

  1. Reviewing draft correspondence to ensure accuracy and professionalism.
  2. Coordinating reviews and signatures from relevant stakeholders.
  3. Maintaining current and closed files, ensuring accurate and up-to-date information.
  4. Providing recommendations for modifying automated tracking and control systems and policies addressing staff accountability, user access, and staff file use.
  5. Overseeing courier pickup of all RUSH/PRIORITY mail and ensuring mail drivers adhere to the posted schedule.
Requirements and Qualifications
To be eligible for this position, applicants must meet the qualifications outlined below:
  • 1 year of specialized experience comparable to GS-07, directly related to the work of this position.
  • Experience proof-reading official correspondence ensuring proper grammar and formatting standards;
  • Managing and coordinating an organization's official files or records;
  • Advising on procedures or documentation requirements for projects or programs.
Benefits
As a federal employee, you will enjoy a range of benefits, including comprehensive health insurance, retirement savings plan, and paid time off. We also offer flexible work arrangements, telework opportunities, and professional development opportunities.

Additional Information
This position may be eligible for recruitment or relocation incentives. Final determination will be made by the hiring official at the time of job offer.

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