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Administrative Operations Coordinator

2 months ago

Placentia, California, United States Vert Environmental @ Fullerton Full time
Job Overview

Are you eager to contribute to a mission-driven organization that focuses on environmental sustainability? Vert Environmental is in search of an Operations Assistant to support our dedicated team. In this role, you will be integral to the daily operational functions that facilitate our environmental initiatives. Your meticulous attention to detail and proactive mindset will be key in helping us achieve our objectives while promoting a sustainable future.

Compensation:

$23 per hour

Key Responsibilities:
  • Manage project intake and scheduling while addressing client inquiries through various communication channels.
  • Engage in extensive communication with clients to collect necessary project details.
  • Perform data entry tasks related to project scope, billing, and specific client instructions.
  • Support the Report Writing Team by disseminating verbal results via email, ensuring accurate data interpretation.
  • Complete a variety of recurring and ad hoc tasks and projects in a timely manner.

Essential Skills:

  • Proficient in Apple Macbook, Apple iPhone, Microsoft Word, Excel, Teams, and Slack.
  • Ability to quickly learn and navigate company databases, project management tools, and third-party software.
  • Skilled in managing complex and dynamic schedules for Field Technicians.
  • Strong written and verbal communication skills, maintaining professionalism in client interactions.
  • Capable of working under pressure with multiple deadlines and client demands.
  • Proficient in following up on outstanding project information from clients to ensure all necessary details are secured.
  • Highly organized and detail-oriented, adept at managing multiple priorities.
  • Ability to exercise sound judgment in responding to various inquiries and client requests.
Qualifications:
  • High School Diploma.
  • Experience in administrative roles within fast-paced environments.
  • Familiarity with the Environmental Testing sector or knowledge of construction, restoration, or abatement processes is advantageous.

Additional Information:

  • This job description is not exhaustive and may be subject to change as necessary.

Confidentiality Agreement:

  • All employees are required to maintain the confidentiality of company records, including client databases and business information.

Equal Opportunity Employment:

  • VERT Environmental is committed to providing equal employment opportunities and prohibits discrimination of any kind.

Physical Requirements:

The role requires the ability to communicate effectively, remain stationary for extended periods, navigate the office environment, operate office machinery, and occasionally lift up to 50 pounds.

About Vert Environmental:

VERT Environmental is a comprehensive environmental testing and consulting firm serving Southern California. We offer career growth and long-term opportunities within a resilient industry, supported by a dynamic team that thrives in a fast-paced environment.

Our Vision:

To be a company that employees take pride in and competitors aspire to emulate.

Our Mission:

To empower every individual within our organization to achieve greater success.

We welcome individuals, whether new or experienced in the environmental field, who are eager to grow and succeed.