IT Contract Specialist

2 weeks ago

Edmond, Oklahoma, United States OU Health Full time
Job Summary

We are seeking a highly skilled Contract and Finance Analyst to join our team at OU Health. This role will provide guidance and oversight on Enterprise Technology Solutions (ETS) contract matters, ensuring compliance with policies and procedures.

Key Responsibilities
  • Manage IT contract life cycles, ensuring timely renewal of essential ETS services to minimize disruptions and maintain operational efficiency.
  • Serve as the key contact and subject matter expert for complex outsourced service agreements, as well as enterprise software, infrastructure, and telecom contracts.
  • Work with BAA, MSA, and SOW agreements, setting up contract agreements for new IT suppliers and entering them into the appropriate system for tracking.
  • Review, revise, and provide contract recommendations to reduce risk, developing negotiating strategies, identifying risk, and offering alternatives to address risk.
  • Communicate contract issues and explanations to management and facilitate issue resolutions.
  • Assist ETS staff in obtaining RFP bids for all IT and peripheral products as requested.
  • Develop and implement checklists, quick references, and procedures for contract management and administration to ensure compliance with policies and procedure manuals.
  • Oversee IT Contract reviewers as the ETS primary point of contact and coordinate with each reviewer to provide feedback to the Contract Team.
  • Provide guidance and training on IT contract matters to ETS staff in terms of contracting practices and procedures periodically.
  • Represent the company in contract dispute resolution with vendors.
  • After contracts are negotiated and executed, responsibility continues for ongoing contract management (to determine necessity for amendments or extension of contracts, compliance to contractual obligations, and/or termination) and administration, including change control management.
  • Work with ETS, Legal, and Supply Chain, and any other staff to maintain the repository for all IT contracts.
  • Develop and maintain relationships with both the suppliers and with ETS leadership.
  • Coordinate with budget teams from OUH accounting and ETS.
  • Analyze and report on budget utilization, highlighting variances and potential areas for cost savings.
  • Collaborate with finance and procurement teams to reconcile budget discrepancies and ensure accurate financial reporting.
  • Analyze historical spending trends and current budget utilization to provide insights and recommendations for optimizing ETS expenditures.
  • Consult with department heads and project managers to understand budget requirements and provide guidance on budget allocation and utilization.
  • Generate regular reports and dashboards to communicate budget status, renewal timelines, and cost-saving opportunities to senior management.
  • Work closely with the ETS IT Program Manager to manage and track the overall ETS portfolio budget, including multiple projects, initiatives, and operational expenses.
  • Provide regular updates and forecasts on portfolio budget utilization, identifying risks, opportunities, and recommended actions to maintain alignment with organizational goals and financial targets.
  • Continuously review and optimize ETS budget monitoring, renewal management, software procurement processes, and procurement review to enhance efficiency and cost-effectiveness.
  • Implement best practices and innovative solutions to streamline workflows and improve financial management.
  • Be active on company user group committees and/or process improvement teams in leadership and/or support roles, implementing continuous improvement activities.
Requirements
  • Bachelor's degree required, with a degree in Law (LLB) or Logistics, Supply Chain Management, Finance, Accounting preferred.
  • Six (6) years of professional experience required, with two (2) years working specifically on IT contracting required.
  • Healthcare contracting experience preferred.
  • Knowledge of Procurement Principles and Practices, proven experience in IT budget monitoring, financial analysis, and contract management.
  • Strong analytical, numerical, and critical thinking skills, proficiency in budgeting and financial analysis tools, as well as Microsoft Excel, Teams, SharePoint.
  • Project Management skills, excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
  • Detail-oriented with a high level of accuracy and organizational skills, knowledge of software procurement processes, Workday Strategic Sourcing, and IT service contracts is a plus.

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