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Document Specialist

2 months ago

Minnetonka, Minnesota, United States Blue Star Partners LLC Full time
Job Overview

Blue Star Partners LLC is seeking a highly detail-oriented and organized Document Specialist to join our team. As a key member of our documentation team, you will be responsible for ensuring the accuracy and integrity of various documents, including US Customs declarations.

Key Responsibilities
  • Document Preparation and Editing: Review, prepare, and edit documents to ensure accuracy and adherence to company standards.
  • File Maintenance and Organization: Maintain a comprehensive filing system for documents, using numerical, alphabetical, and chronological filing systems.
  • Document Assembly and Compilation: Compile necessary documents for internal and external use, ensuring that all information is complete and accurate.
  • Audit and Review: Conduct thorough audits of documentation, including US Customs declarations, to ensure data integrity and compliance.
  • Issue Reporting and Resolution: Identify discrepancies or issues in documentation and work with internal or external parties to resolve them promptly.
  • Compliance and Legal Standards: Ensure that all documentation adheres to relevant regulatory requirements and company policies.
  • Collaboration and Communication: Collaborate with other departments to gather required documentation and information.
  • Process Improvement: Identify areas for improvement in the documentation process and suggest solutions to enhance accuracy and efficiency.
  • Training: Assist in training new employees on documentation processes and procedures.
Requirements
  • Education: High school diploma or equivalent; further education or certification in documentation management is advantageous.
  • Experience: 0-3 years of experience in documentation management, auditing, or filing systems.
  • Technical Proficiency: Strong knowledge of Microsoft Office Suite (Excel, Word) and familiarity with document management systems.
  • SAP Knowledge: Previous experience with SAP is a plus but not mandatory.
  • Attention to Detail: Ability to meticulously audit documents, identify inconsistencies, and ensure accuracy.
  • Communication: Excellent written and verbal communication skills to ensure clarity in all interactions.
  • Organizational Skills: Strong ability to manage multiple tasks efficiently and maintain organized filing systems.
  • Problem-Solving: Ability to troubleshoot issues related to document management and suggest improvements.
  • Confidentiality: Demonstrated ability to handle sensitive information with care and discretion.
Preferred Qualifications
  • Certification in Documentation Management: Preferred but not required.
  • Knowledge of Compliance Standards: Familiarity with industry-specific compliance standards and regulatory requirements is a plus.
  • Industry Experience: Experience in healthcare, legal, or similar industries may be preferred depending on the company's specific needs.