Associate Registrar

The Commonwealth of Virginia is seeking a highly skilled and organized individual to serve as an Associate Registrar in the Antonin Scalia Law School. As a key member of the Records Office team, the successful candidate will be responsible for providing accurate data and services to students, alumni, faculty, and staff, while implementing law school policies and academic regulations.

• Manage and oversee all aspects of law school midterm and final exams, including creation of course exam schedules, development of exam production schedules, and coordination with IT staff for exam support.
• Troubleshoot and resolve exam testing issues, including handling communications with necessary law school associate deans and faculty.
• Review, update, and disseminate office communications to students and faculty regarding exam administration and exam policies and procedures.
• Review and determine changes to student exam schedules in accordance with law school academic regulations.
• Receive and handle exam accommodations, ensuring accommodations are properly implemented and anonymity is protected.
• Build and manage internal grading software used each semester by faculty to record final grades, verify grades before submission for compliance with established curves, and oversee grade entry.
• Identify students subject to academic probation or academic dismissal in accordance with law school's academic performance regulations, produce and send out notifications to students, and prepare materials for Academic Standing and Student Affairs Committee meetings.
• Oversee examination retention and destruction, in accordance with established policies, regulations, and guidelines.
• Execute degree audits for JD students, execute degree audits for JM/LLM pre-graduation audits, certify students for graduation and bar examinations, and respond to other record verification requests.
• Monitor students subject to academic standing, probation, suspension conditions, track students on approved leaves of absence, analyze and prepare enrollment, grading, and bar reports for staff, faculty, and outside entities, and assess transfer student transcripts and prepare transfer credit evaluations.
• Coordinate with the Assistant Dean Academic Administration, Student Records Coordinator for Graduate Programs, and University Registrar's office the set-up of JD/JM/LLM class schedules and registration for each semester/term, including establishing time tickets, setting up exam schedules, creating new courses, and modifying existing courses.
• Update charts created to track distance education credits and CR/Out-of-Class credit, troubleshoot student registration issues, counsel students on academic records, degree audits, and planning questions, and assist with updates to law school information in the University Catalog.
• Oversee Records Office personnel, including allocation and delegation of essential functions, enforcement of internal procedures and controls, evaluation of performance, and motivating employees to achieve peak productivity and performance.
• Responsible for short- and long-term planning and management of the Records Office, in consultation with senior law school administrators and University Registrar's office, and advocate law school needs and ensure they are incorporated into University-wide software and program initiatives.
• Support the work of other law school offices by pulling data and providing reports and allowing access to student records in compliance with FERPA, coordinate as appropriate with other University offices, including the University's Registrar's Office, Disability Services, Student Accounts, and Financial Aid, and interpret, implement, and troubleshoot academic policies for students, faculty, and academic administrators.
• Serve on several academic faculty committees as assigned by the Dean of the law school and on University committees where approved by the Dean of the law school or position supervisor.

• Master's degree in a related field or equivalent combination of education and experience.
• Related professional experience working within a registrar's office with demonstrated progressive responsibilities (generally 3+ years).
• Demonstrated proficiency with Microsoft Word, Excel, and Outlook.
• Experience supervising others.
• Demonstrated attention to detail, comfort working with numbers and basic mathematical calculations, and ability to assess data and situations.
• Ability to work collaboratively with a wide range of stakeholders, including students, alumni, faculty, senior leadership, and other university administrative departments.
• Excellent customer service skills.
• Ability to provide professional direction, guidance, and counsel.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Ability to be effective under pressure and able to meet deadlines.

• Terminal degree in a related field.
• Experience in law school administration.
• Functional experience using Banner (ERP).
• Prior experience with Examsoft/Examplify and Courseleaf is highly desired.
• Experience with Appointlink grading module.
• Ability to be comfortable working and managing independently.