Associate Registrar

Department: Antonin Scalia Law School

Job Category:  Administrative or Professional Faculty

Job Type:  Full-Time

Work Schedule:  Full-time (1.0 FTE, 40 hrs/wk)

Location: Arlington, VA

Workplace Type:  On Site Required

Salary:  Salary commensurate with education and experience

Criminal Background Check:  Yes

About the Department:

To educate students to become lawyers, the George Mason University Antonin Scalia Law School has designated a curriculum that addresses three of the most pressing requirements of contemporary legal practice: facility with economic and quantitative methods, the increasing need for specialization, and a thorough grounding in fundamental skills of legal research, writing & analysis. George Mason University's Antonin Scalia Law School is located in Arlington, VA, just two miles from downtown Washington, D.C. Antonin Scalia Law School is a Top 50 law school. A relatively young law school, Scalia Law offers students an opportunity to pursue a JD, JM, or an LLM.

About the Position:

The Associate Registrar is responsible for providing accurate data and services to School of Law students, alumni, faculty, and staff; implementing law school policies and academic regulations; building and maintaining efficient administrative processes; and maintaining organized and clear academic records. Responsibilities include creation of academic calendar, registration set-up and support, all aspects of exam administration, end of term processing of grades and rankings, transfer and returning student degree audits, degree verification, record retention and bar exam and character & fitness certifications.

Responsibilities:

Exams, Grades, and End of Term Processing:

Manages and oversees all aspects of law school midterm and final exams, including creation of course exam schedules, development of exam production schedule, communications with faculty as to exam needs/requirements, securing exam proctors and check-in help, coordination with IT staff for exam support, oversight of all back-end processing to allow for exams to be distributed to faculty; Troubleshoots and resolves exam testing issues, including handling communications regarding such issues with necessary law school associate deans and faculty; Reviews, updates, and disseminates the office’s communications to students and faculty regarding exam administration and exam policies and procedures; Reviews and determines changes to student exam schedules in accordance with law school academic regulations; Receives and handles exam accommodations, ensuring accommodations are properly implemented properly and anonymity is protected; Builds and manages internal grading software used each semester by faculty to record final grades; verify grades before submission for compliance with established curves; oversee grade entry; process cumulative ranks and award of honors; Identifies students (at semester/term end) subject to academic probation or academic dismissal in accordance with law school’s academic performance regulations; produces and sends out notifications to students of academic performance issues; prepares materials for Academic Standing and Student Affairs Committee meetings related to petitions for readmission; communicate Academic Standing and Student Affairs Committee’s final decisions to students; and Oversees examination retention and destruction, in accordance with established policies, regulations, and guidelines. 

Degree Audits, Student Status and Reporting:

Executes degree audits for JD students; Executes degree audits for JM/LLM pre-graduation audits; Certifies students for graduation and bar examinations, reviewing and executing character and fitness requests, and responding to other record verification requests; Monitors students subject to academic standing, probation, suspension conditions; Tracks students on approved leaves of absence; Analyzes and prepares enrollment, grading, and bar reports for staff, faculty, and outside entities (for example: ABA, US News, and SCHEV); Assesses transfer student transcripts and prepare transfer credit evaluations; and Reviews and submits graduate names, honors and awards for commencement activities and program. 

Course Scheduling and Registration:

Coordinates with the Assistant Dean Academic Administration, Student Records Coordinator for Graduate Programs, and University Registrar’s office the set-up of JD/JM/LLM class schedules and registration for each semester/term, including establishing time tickets, setting up exam schedules, creating new courses, and modifying existing courses; Updates charts created to track distance education credits and CR/Out-of-Class credit; Troubleshoots student registration issues; Counsels students on academic records, degree audits, and planning questions; and Assists with updates to law school information in the University Catalog. 

Operational Oversight, Policy Administration, and Other Unit Support/Collaboration:

Oversees Records Office personnel (including temporary/seasonal employees), which includes allocation and delegation of the essential functions described herein; enforcement of internal procedures and controls; evaluation of performance; and motivating employees to achieve peak productivity and performance; Responsible for short- and long-term planning and management of the Records Office, in consultation with senior law school administrators and University Registrar’s office. Responsible for advocating law school needs and ensuring that they are incorporated into University-wide software and program initiatives; Supports work of other law school offices (Admissions, Graduate Programs, Career Services, Student Affairs, Bar Support, Alumni Affairs) by pulling data and providing reports and allowing access to student records in compliance with FERPA; Coordinates as appropriate with other University offices, including the University’s Registrar's Office, Disability Services, Student Accounts, and Financial Aid; Interprets, implements, and troubleshoots academic policies for students, faculty, and academic administrators. Advises faculty, staff, and students on the same; and Serves on several academic faculty committees as assigned by the Dean of the law school and on University committees where approved by the Dean of the law school or position supervisor. 

Other related duties to the position as needed. 

Required Qualifications:

Master’s degree in related field, or equivalent combination of education and experience; Related professional experience working within a registrar’s office with demonstrated progressive responsibilities (generally 3+ years); Demonstrated proficiency with Microsoft Word, Excel, and Outlook; Experience supervising others; Demonstrated attention to detail, comfort working with numbers and basic mathematical calculations, and ability to assess data and situations; Ability to work collaboratively with a wide range of stakeholders, including students, alumni, faculty, senior leadership, and other university administrative departments; Excellent customer services skills; Ability to provide professional direction, guidance, and counsel; Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures; and Ability to be effective under pressure and able to meet deadlines.

Preferred Qualifications:

Terminal degree in a related field; Experience in law school administration; Functional experience using Banner (ERP); Prior experience with Examsoft/Examplify and Courseleaf is highly desired; Experience with Appointlink grading module; and Ability to be comfortable working and managing independently.

Instructions to Applicants: 

For full consideration, applicants must apply for  Associate Registrar at Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume.

Posting Open Date:  May 13, 2024

For Full Consideration, Apply by:  May 28, 2024

Open Until Filled?: Yes

---