Assistant Revenue Commissioner

2 months ago

East Hartford, Connecticut, United States Warren County, VA Full time


WARREN COUNTY, VA

ASSISTANT REVENUE COMMISSIONER

GENERAL OVERVIEW: FLSA Status: Non-Exempt

This position involves performing skilled clerical tasks to support the operations of the Revenue Commissioner's office; additional duties as assigned. The role is carried out under regular supervision.

KEY RESPONSIBILITIES:

Engaging in various tax-related activities including state income, real estate, personal property, and business licensing; managing files and records; digitizing documents for electronic storage; and providing assistance to the public.

(The following tasks are representative of the types of work performed. The absence of specific duties does not exclude them from the position if the work is similar, related, or logically assigned.)
  • Assist taxpayers with tax documentation and respond to common inquiries regarding tax regulations.
  • Organize and prepare tax returns for submission to the relevant department.
  • Manage mailings related to personal property taxes, tax relief, business licenses, and other applicable taxes.
  • Serve at the front counter and provide support to other departments as necessary.
  • Address inquiries about assessments via phone, email, and in-person interactions.
  • Aid taxpayers in completing license applications; verify application completeness and compliance; input data into the system.
  • Update business accounts as required.
  • Adjust business license accounts as necessary, including abatements and supplements.
  • Assist taxpayers in accurately reporting personal property; ensure data integrity.
  • Prepare license certificates and related correspondence.
  • Conduct audits and reviews of tax returns for accuracy and completeness.
  • Receive training in various office areas and perform backup duties as needed.
  • Compile daily reports for the Treasurer's Office.
  • Collect documents for scanning across all departments.
  • Digitize all documents and related forms into the electronic filing system, ensuring proper organization.
  • Collaborate closely with the Treasurer's office on reports and overdue taxes.
  • Work under the guidance of the Auditor, Chief Deputy, and Commissioner.
  • Partner with the Auditor on business license accounts and tax compliance issues.
  • Record real property transfers and related data such as address changes.
  • Conduct audits and reviews of tax returns for accuracy and completeness.
  • Make copies of property plats; organize deeds and transfer information; review and process necessary documentation.
  • Assist in ensuring applicants meet the criteria for various programs managed by the office.
  • Prepare utility tax relief forms for taxpayers.
  • Manage incoming and outgoing correspondence.
  • Perform additional related tasks as necessary.
KNOWLEDGE, SKILLS, AND ABILITIES:

General understanding of laws and policies governing real, personal property, and excise taxes; familiarity with modern office practices and standard office equipment; ability to establish and maintain effective working relationships with county officials, colleagues, and the public; proficiency in preparing and maintaining detailed financial records and reports; capability to perform quick and accurate arithmetic calculations; adeptness in operating standard office, word processing, and data entry equipment; ability to comprehend and follow both oral and written instructions.

EDUCATION AND EXPERIENCE:

Any combination of education and experience equivalent to high school graduation along with some clerical experience. Auditing experience is preferred.

PHYSICAL REQUIREMENTS:

This role involves sedentary work that may require exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects; tasks require finger dexterity, grasping, and repetitive motions; vocal communication is necessary for expressing or exchanging ideas; hearing is essential for perceiving information at normal spoken levels; visual acuity is needed for preparing and analyzing written or computer data, operating machines, and ensuring the accuracy of work.

This position also involves light work requiring exertion of up to 20 pounds of force occasionally, up to 10 pounds frequently, and negligible force constantly; tasks may involve stooping, crouching, reaching, standing, lifting, and repetitive motions; vocal communication is required for expressing or exchanging ideas; hearing is required to perceive information at normal spoken levels; visual acuity is necessary for color perception, preparing and analyzing written or computer data, operating machines, and ensuring the accuracy of work.

SPECIAL REQUIREMENTS:

Mandatory training through the Department of Taxation is required.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential tasks.

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