Real Estate Transaction Manager

3 days ago


Hartford, Connecticut, United States William Raveis Real Estate Full time
Job Overview

We are seeking a highly organized and detail-oriented Real Estate Transaction Manager to join our team. In this role, you will play a critical part in supporting our sales team in the execution of Residential Real Estate transactions.

This is a full-time position based in our office with standard work hours from 8:30 am – 5:00 pm, Monday through Friday.

The ideal candidate will have excellent communication skills, a strong understanding of MLS systems, and real estate knowledge.

Key Responsibilities:

  • Manage listings, sales, and rentals in Skyslope/AppFiles for compliance ensuring all data is accurate and up to date.
  • Daily audit of MLS-to-Skyslope to ensure activity for all listing and deals transactions have been entered.
  • Review paperwork in Skyslope and notify agents of any incomplete or missing information/forms.
  • Establish office procedures to ensure that transaction information is received in a timely manner.
  • Assist agents with Skyslope training as needed.
  • Accurate entry of all transactions into Romio (Profit Power commission accounting software); update Business Partners, client info, concessions, commissions, and transaction notes.
  • Billing for Closing Commission Statements - send to agents or attorney's according to office protocol.
  • Verification of selling price, listing/selling percentage and commission are correct and match Romio data.
  • Create 'team spreadsheets' for commission payments to be approved by lead 'Mega' agent.
  • Request Escrow payouts.
  • Deposit checks into desk scanner and attached to transaction in Skyslope.
  • Communicate with Relocation on necessary transactions.
  • Verification of information entry to Romio: client info, business partners, commission info, check information, co-broke information, notes.
  • Monitor 'Pending Report' daily and track closing dates by contacting agents via email or phone.
  • Update Closing Dates in ROMIO as needed.
  • Month-end review of all closing dates to ensure proper reporting.
  • Request W-9's from outside brokers.
  • Submit transaction inquiries to Kace (ticketing system) monitored by our Agent Relations Division.
  • Reconcile and post escrow deposits.
  • Monthly reconciliation between Skyslope/AppFiles, MLS and Romio.
  • Work with our Agent Relations Team on escrow and agent payments to ensure all information is correct prior to closing.
  • Attend monthly office Sales Meetings.


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