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Human Resources and Office Operations Specialist

2 months ago

Silver Spring, Maryland, United States Summit Group LLC Full time
Job Overview

Position Type: Hybrid

The Human Resources and Office Operations Specialist plays a crucial role in overseeing a variety of administrative and human resources functions. This position is essential for providing support, direction, and coordination in the effective implementation of policies, procedures, and projects within the Human Resources department and for the executive leadership. This role acts as the primary contact for staff regarding HR-related matters, assists in the hiring process, manages office upkeep, oversees supply inventory, and ensures the seamless operation of daily office functions.

KEY RESPONSIBILITIES

Human Resources Functions:

  • Recruitment & Onboarding:
    • Support the recruitment process by advertising job openings, reviewing applications, and scheduling interviews.
    • Prepare employment offers, contracts, and onboarding materials.
    • Conduct orientations for new hires and ensure compliance with onboarding protocols.
  • Employee Relations:
    • Act as a resource for employee inquiries regarding HR policies, procedures, and benefits.
    • Assist in resolving employee concerns and conflicts in line with company guidelines.
    • Coordinate employee engagement initiatives and activities.
  • HR Administration:
    • Maintain and update employee records to ensure compliance with legal standards.
    • Assist in managing employee benefits programs and payroll functions.
    • Support performance evaluation processes and monitor employee assessments.

Office Management Duties:

  • Facilities Oversight:
    • Manage office supply inventory, place orders as necessary, and maintain vendor relationships.
    • Ensure the office environment is safe, clean, and well-maintained.
    • Coordinate maintenance and repairs for office equipment and facilities.
  • Administrative Assistance:
    • Provide comprehensive administrative support to executive leadership, including scheduling appointments, managing processes, and preparing documentation.
    • Coordinate meetings and manage schedules effectively.
    • Assist with travel planning and arrangements.
    • Organize and maintain company records and files.
  • Event Planning:
    • Plan and execute company events, meetings, and conferences.
    • Assist in arranging travel and accommodations for staff as needed.

QUALIFICATIONS & EXPERIENCE

Experience:

  • Minimum of 2 years in HR administration, office management, or a related field.
  • Familiarity with HRIS software, such as ADP, and proficiency in Microsoft Office Suite.

Skills:

  • Exceptional organizational and multitasking capabilities.
  • Strong communication and interpersonal skills.
  • Knowledge of HR policies and best practices.
  • Ability to handle confidential information with discretion.
  • Effective problem-solving and decision-making abilities.