Public Works Administrative Supervisor
5 days ago
Join the City of Salinas, CA team as a Public Works Administrative Supervisor. This role is responsible for providing administrative support to the Public Works Director and supervising technical and clerical staff.
Key Responsibilities:- Provide highly responsible administrative and technical staff assistance to the Public Works Director.
- Facilitate the creation, monitoring, and preparation of the Department's annual operating, capital improvement budget, and assigned program budgets.
- Prepare and write draft contracts, agreements, grants, and other technical documents.
- Manage and track assigned departmental proposals, grants, contracts, reports, programs, projects, and activities in accordance with applicable policies, processes, rules, and regulations.
- Prepare progress reports and perform periodic reviews on assigned projects as needed.
- Research, analyze, and prepare recommendations regarding the administrative systems used by Public Works, its programs, services, equipment, and personnel.
- Work collaboratively with other City departments to ensure compliance with City policies and practices.
- Manage the Department's critical record storage systems in compliance with related records retention laws.
- Analyze, interpret, and explain City and Department policies and procedures to City staff members, outside agency representatives, and members of a diverse public.
- Investigate and prepare reports on specific requests and complaints pertaining to the Public Works Department.
- Prepare and present City Council reports as assigned.
- Collect and analyze data on existing programs and procedures; conduct surveys and prepare proposals to meet established goals and objectives, including financial, staffing, and organizational requirements.
- Make administrative and technical modifications to existing departmental rules, programs, processes, and materials as directed.
- Support the Director or designee in developing presentations describing Departmental policies and procedures involving other City departments, outside agencies, community, and business groups as required.
- Assist in the coordination of departmental/divisional activities.
- Manage the Assessment District annual renewal process and monitor its contracts and budgets.
- Oversee the Department's fee and cost recovery activities.
- Oversee the Labor Compliance Program.
- Review contracts to ensure compliance with City policies.
- Supervise, train, evaluate, and discipline assigned staff.
- Promote and maintain safety in the workplace.
- Perform other related duties as assigned.
- Bachelor's degree from an accredited college or university with major course work in accounting, business administration, or a closely related field.
- Four (4) years of recent professional administrative experience, which includes two (2) years of supervisory experience.
- A Master's degree from an accredited college or university with major course work in accounting, business administration, or a closely related field may be substituted for one year of professional administrative experience.
- Associate's degree from an accredited college or university and six (6) years of recent professional administrative experience, which includes 2 years of supervisory experience.
- A valid State of California Driver's License.
The physical demands and working conditions of this position include:
- Physical, mental, and emotional stamina to perform the duties and responsibilities of the position.
- Manual dexterity sufficient to write, use telephone, computers, business machines, and related equipment.
- Vision sufficient to read printed materials, visual display terminals, fine print on plans and blueprints.
- Hearing sufficient to conduct in-person and telephone conversations.
- Speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone, and in addressing groups.
- Physical agility to push/pull, squat, twist, turn, bend, stoop, and reach overhead.
- Physical mobility sufficient to move about the office work environment.
- Physical strength to lift up to 20 lbs.
- Physical stamina sufficient to sit for prolonged periods of time.
- Mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments, and decisions.
This position is subject to sitting at a desk for long periods of time, bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions, and prolonged periods of time working at a computer terminal. May drive a vehicle and travel to job sites, trainings, meetings, seminars, and classes.
Employee must complete SB 1343 Sexual Harassment Prevention Training within six months of appointment and every two years thereafter.
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