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Construction Office Coordinator

2 months ago

Carlsbad, California, United States K2 Staffing, LLC Full time
Job Overview

Position Summary

Our client, a leading electrical contracting firm, is seeking a dedicated Office Administrator to enhance the efficiency of their construction operations. This role is essential for facilitating smooth communication within the team and managing various administrative tasks that support field activities.

Key Responsibilities

  • Oversee and maintain employee onboarding documentation, ensuring accuracy and compliance.
  • Handle employee termination records and related exit documentation.
  • Administer payroll processes, including Certified Payroll and Labor Compliance documentation on a weekly basis.
  • Possess knowledge of payroll procedures, taxes, and employee deductions; familiarity with ADP is advantageous.
  • Manage training documentation for employees, covering both office and field requirements.
  • Assist in the preparation of Monthly Fringe Benefit Reports.
  • Ensure effective document control and organization.
  • Maintain compliance records for subcontractor vendors, including necessary waivers and releases.
  • Oversee all licenses, insurance policies, and worker's compensation certifications.
  • Manage pre-qualification processes for new clients and agencies.
  • Maintain an inventory of company assets.

Qualifications

  • 2-5 years of relevant experience in construction office administration.
  • Proficient in Microsoft Office Suite, Adobe, Dropbox, and Google Drive.
  • Experience with construction accounting software, particularly Foundation, is a significant advantage.
  • Understanding of labor compliance and union fringe benefit reporting is beneficial.
  • A high school diploma or GED is required.
  • Strong attention to detail and excellent written and verbal communication skills are essential.
  • Ability to work independently and proactively manage tasks.