Administrative Support Specialist

2 weeks ago

Atlanta, Georgia, United States Chenega Corporation Full time
Job Summary

The Office Administrator serves as a key support member for the Office Manager, providing administrative assistance with various tasks and activities. This role involves working closely with the Program Manager and other leadership team members to execute program requirements.

The successful candidate will be responsible for preparing reports, presentations, and correspondence, as well as assigning tasks and duties to office staff as needed. They will also be responsible for monitoring office operations, scheduling appointments and meetings, and serving as a point of contact for office inquiries and conflicts.

Additionally, the Office Administrator will be responsible for managing staff schedules, tracking office supply inventory, and approving supply orders. They will also prepare the Contract Deliverables Requirements List (CDRL) to ensure timely delivery of all CDRLs.

The ideal candidate will have excellent communication skills and be able to work effectively with all Site Supervisors, Security Officers, and client Administrative points of contact. They will also be responsible for communicating with the client regarding overall Contractor performance, status of contract, and operational issues.

Responsibilities
  • Assist with coordinating phone and in-person interviews
  • Prepare offer letters, memos, and various human resources correspondence
  • Generate drug testing orders and background checks
  • Maintain and update human resources spreadsheets and tracking mechanisms
  • File personnel information into electronic and physical files
  • Generate reports through various reporting systems and track various human resources actions
  • Examine employee files to answer inquiries and provide information to authorized persons
  • Provide customer service to CDC contract employees, candidates, and/or external vendors/service providers
  • Assist with needs as they relate to meetings, training, room scheduling, and set-up
  • Process I-9s and conduct e-Verify of new employees
  • Assist with the collection and preparation of project travel documentation for pre-authorization and submission to the customer for payment
  • Make travel arrangements for internal and external employees
  • Provide assistance with expense reporting in Deltek system
  • Other duties as assigned
Qualifications
  • Have no record or history of illegal drug use, sale, possession, or manufacture during the previous five years
  • Must be able to pass a Background Check (DOJ Security Risk Assessment) prior to assignment
  • Preferred: Associates Degree or Higher. High school diploma and a minimum of three years' experience in a similar setting supporting several people simultaneously, required
  • Minimum of 6 months experience in office administrative duties
  • Required to adhere to all government agency guidelines as it applies to COVID vaccine Attestation/Restrictions
Estimated Salary/Wage

USD $21.51/Hr.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL

We participate in the E-Verify Employment Verification Program

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