Executive Assistant to CEO

2 weeks ago


Portland, Oregon, United States Self Enhancement Inc Full time
Job Summary

We are seeking a highly skilled and organized Executive Administrator to provide exceptional support to our CEO at Self Enhancement, Inc.

Key Responsibilities
  • Manage the CEO's calendar, scheduling appointments and meetings.
  • Anticipate the CEO's needs and prepare briefing materials, reports, and presentations.
  • Create and manage the CEO's Weekly Task List, prioritizing tasks and sending reminders.
  • Manage confidential documents and information.
  • Prepare meeting agendas, presentations, data research, and other materials as needed.
  • Oversee the CEO's office operations, ensuring timely completion of tasks and correspondence.
  • Develop and nurture relationships with internal and external stakeholders on the CEO's behalf.
  • Draft and proofread correspondence, including emails, follow-ups, letters, and presentations.
  • Document direct reports' accomplishments.
  • Arrange and manage logistics for travel, including booking flights, hotels, and transportation.
Requirements
  • Minimum 5 years of experience as an Executive Assistant or related role.
  • Proven ability to manage multiple tasks simultaneously.
  • Ability to prioritize effectively in a fast-paced environment.
  • Excellent communication, interpersonal, and organizational skills.
  • Strong attention to detail and ability to maintain accuracy.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to learn and adapt to new technologies quickly.
  • Discretion and professionalism essential.
  • Must have excellent presentation skills.
  • Ability to work independently.
  • Must be able to work under pressure.
  • Ability to remain solution-focused and respectful in all interactions with staff.
  • Advanced computer experience, including M365.
  • Ability to analyze, interpret, and summarize data, trends, and statistics.


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