Legal Support Specialist

5 days ago


Nashville, Tennessee, United States Gable Search Group Full time
Legal Assistant Job Description

Gable Search Group is seeking a highly skilled Legal Assistant to join their team in Nashville, Tennessee. As a key member of the Litigation practice group and General Business practice group, this role will provide complex secretarial, administrative, and substantive legal support to a group of attorneys.

Key Responsibilities:

  • Utilize technology resources to optimize the efficiency and effectiveness of the attorneys' work.
  • Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing, and transmitting text, data, and graphics using office software applications.
  • Develop knowledge of legal processes to ensure accurate preparation of client documents and timely responses to filing or closing deadlines.
  • Prepare and coordinate e-filings, as well as filings in state courts if needed. Handle incoming and outgoing mail, faxes, and scan documents.
  • Ensure that documents are saved and filed into the appropriate workspaces/folders in FileSite and paper files.
  • Maintain the daily calendar of each attorney, including scheduling appointments, meetings, and travel arrangements.
  • Maintain Outlook contacts for each attorney as appropriate.
  • Open files, close files, and assist with conflicts checks.
  • Provide support to the attorneys with timesheets and regular billing matters.
  • Request reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable.
  • Maintain a good working rapport with clients, requiring discretion and judgment.
  • Regular and predictable attendance is an essential function of the job.

Qualifications and Skills:

  • A high school diploma or equivalency is required; an Associate's Degree, Business School certificate, or related education is desirable. Significant prior experience may be substituted for a combination of the educational requirements.
  • 3+ years of litigation secretarial experience in a law firm environment preferred.
  • Strong knowledge of and ability to apply office software applications, including Word, Excel, PowerPoint, Outlook, and PDF.
  • Working knowledge of legal practices, terminology, documents, and court procedures.
  • Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.
  • Excellent typing, spelling, grammar, proofreading, transcription, and general clerical skills.
  • Ability to coordinate work activities, prepare legal correspondence and documents, transcribe dictation, organize and maintain files and records.
  • Ability to operate standard office equipment, including personal computers, copiers, multi-function printers, facsimile, and telephone.


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