Administrative Assistant
3 days ago
We are seeking an experienced Administrative Assistant to join our Overseas Operations team. The successful candidate will provide administrative support to the Procurement team, ensuring the timely acquisition of goods and services, maintaining accurate records, and handling routine correspondence with suppliers and country offices.
Key Responsibilities- Procurement: Assist in sourcing purchase requests, verify receipt of purchases, and ensure compliance with company financial and procurement policies.
- Logistics: Coordinate with programs, overseas logistics teams, and freight companies to ensure timely shipments, resolve issues, and pack items for shipment overseas.
- Administrative: Prepare paperwork for shipping, track invoices, and maintain accurate records.
- Communications: Handle timely written correspondence and phone calls with suppliers and freight companies.
- Policies and Procedures: Ensure compliance with organizational policies and procedures, and coordinate efficient office procedures.
- Bachelor's degree or equivalent experience in administration or a related field.
- Proficiency in Microsoft Office, including Outlook, PowerPoint, and Excel.
- Experience with collaboration tools, such as OneDrive, Zoom, and Teams.
- Bachelor's degree in business administration, communications, or a related field, and two years of experience in procurement or office administration.
- Proficiency in Microsoft Office, database applications, and cloud-based applications and software.
- International experience and language proficiency in French and/or Portuguese an asset.
Emory University is committed to providing a diverse and inclusive work environment. We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development.
This role will be granted the opportunity to work from home regularly, but must be able to commute to The Carter Center on a flexible weekly schedule based on business needs.
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