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Executive Administrative Coordinator

2 months ago

Laguna Niguel, California, United States Jobot Full time
Position Overview:
This role is hosted by Jobot, a leader in financial planning solutions. We are seeking a dedicated Executive Administrative Coordinator to support our team in achieving our mission of guiding individuals and businesses in their financial journey.

Key Responsibilities:
  • Develop and prepare documents and presentations for meetings.
  • Organize and manage schedules based on executive priorities.
  • Coordinate and prioritize calendars, including planning internal and external meetings and video conferences.
  • Create and disseminate professional correspondence in both traditional and electronic formats.
  • Communicate on behalf of executives with partners, stakeholders, clients, and colleagues as needed.
  • Prepare expense reports and manage corporate credit card reconciliations.
  • Thrive in a dynamic environment, working independently with minimal supervision while managing multiple tasks and shifting priorities.
  • Exhibit strong interpersonal skills to build and maintain effective working relationships.
  • Demonstrate exceptional planning and organizational skills with a keen attention to detail, evidenced by a proven track record in project management.
  • Maintain discretion and confidentiality in all aspects of the role.
  • Possess well-developed written and verbal communication skills, with a strong command of English grammar, punctuation, and formatting.
  • Show proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook, Teams, and other relevant business applications.

Why Join Us?
We offer a comprehensive benefits package that includes health, dental, and vision coverage, along with opportunities for professional growth and a flexible work schedule.