Executive Assistant
4 weeks ago
The Administrative Coordinator position at UCLA Health supports the Chief Medical Officer for Ambulatory Care. This role is critical in ensuring the CMO-AC is well-prepared for daily operations. Responsibilities include managing administrative tasks, coordinating special projects, and serving as a liaison between the CMO-AC and various stakeholders. The ideal candidate will demonstrate strong decision-making skills, analytical expertise, and excellent organizational abilities to prioritize and manage workloads effectively in a fast-paced environment.
Key Responsibilities
- Manage administrative tasks and coordinate special projects.
- Serve as a liaison between the CMO-AC, Faculty Practice Group, and internal/external stakeholders.
- Provide comprehensive administrative support to the CMO-AC.
Required Skills and Qualifications
- Bachelor's degree in Business Administration, Healthcare Administration, or related field preferred.
- Minimum of 5 years' experience providing executive-level administrative support in a fast-paced environment required.
- Proficiency in Microsoft Office Suite and calendar management tools.
- Excellent organizational skills, attention to detail, and ability to prioritize tasks effectively.
- Strong communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Analytical expertise and problem-solving skills.
- Writing and editing skills to prepare business correspondence, agendas, minutes, and reports quickly and accurately.
- Working knowledge of making travel arrangements and adhering to UC Travel & Entertainment policy.
- Ability to establish and maintain cooperative working relationships.
Salary Information: Estimated hourly salary range: $31.20 - $49.77.
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