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Human Resources Coordinator

2 months ago

South Portland, Maine, United States InterMED Full time
PRIMARY DUTIES:
  • Assists the Human Resources division with various administrative responsibilities.
  • Delivers exceptional customer service while maintaining professionalism and confidentiality.
  • Facilitates the onboarding process for new hires, including orientation and paperwork.
  • Supports the management of the employee engagement platform.
  • Collaborates with HR Business Partners to generate reports, draft correspondence, process referral bonuses, prepare for recruitment events, and manage performance reviews and unemployment claims.
  • Participates in recruitment activities such as job postings, onboarding new employees, sending welcome communications, and conducting background checks and reference verifications as required.
  • Oversees the tuition reimbursement and employee discount initiatives.
  • Monitors employee licensing and certification requirements (e.g., RN, LPN, PA).
  • Assists the Benefits and Operations Administrator with updates in the HRIS, prepares benefit termination letters, processes 401k changes, and manages benefit enrollments and leave requests.
  • Promotes wellness programs and initiatives.
  • Coordinates annual compliance tasks, including ACA reporting, labor department documentation, OSHA logs, and labor law postings.
  • Conducts employment verifications.
  • Organizes conference room bookings and food arrangements.
  • Handles invoicing for HR services.
  • Issues parking permits and ID badges for employees and orders supplies as necessary.
  • Prepares documents, spreadsheets, presentations, and reports.
  • Manages copying, faxing, and other clerical duties as needed.
  • Assists in the planning and coordination of annual events and programs.
  • Coordinates bereavement leave and floral arrangements for staff as required.
  • Maintains strict confidentiality in accordance with HIPAA guidelines and company policies.
  • Performs additional tasks to support the mission and values of InterMed.
MISSION AND VALUES:
  • Adheres to InterMed's mission of delivering patient-centered primary care, prioritizing the patient to ensure high-quality, high-value services.
  • Strives to provide superior care that exceeds patient expectations.
  • Maintains a positive demeanor and treats patients and colleagues with dignity and respect.
  • Upholds honesty and integrity in all interactions.
  • Fosters teamwork among physicians, staff, and patients.
  • Welcomes change to enhance patient service.
  • Employs business practices that emphasize individual accountability and collective responsibility to deliver high-value healthcare.
  • Encourages a fun and engaging work environment while fulfilling the mission to serve.
QUALIFICATIONS:
  • Education:
    • An associate degree in a business-related discipline is preferred.
  • Experience:
    • Preferred experience includes two years in an Administrative Assistant or Human Resources Assistant role.
  • Ability to build trust and respect through prompt, accurate, and helpful responses and innovative ideas.
  • Proficient in Word, Excel, PowerPoint, and Outlook at an intermediate to advanced level.
  • Capable of adapting to changes in the work environment, managing competing priorities, and handling unexpected events.
  • Strong listening skills with effective verbal and written communication abilities.
  • Adept at managing sensitive and confidential employee information.
  • Excellent organizational skills with a keen attention to detail.
  • Skilled in categorizing and analyzing information, working independently, and prioritizing multiple tasks and projects.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:

InterMed is committed to fostering an inclusive workplace and prohibits discrimination or harassment of any kind. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, gender identity and/or expression, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state, or local law.