Document Management Specialist
6 days ago
We are seeking a highly organized and detail-oriented Document Management Specialist/Operations Coordinator to join our team at Examworks Group, Inc.
Key Responsibilities- Prepare, print, sort, scan, process, and maintain electronic and/or hard copies of charts, medical report forms, or company documents.
- Gather and organize examinee charts for examinations and/or deposition purposes, ensuring all records are included and consolidated in proper order.
- Prepare and ship records to physicians utilizing appropriate mailing sources (USPS, UPS, or Electronic) within required timeframes and in accordance with client instructions.
- Download or upload files through website portals.
- Perform clerical duties such as typing, filing, emailing, and proofreading as required.
- Promote effective and efficient utilization of all company supplies and resources.
- Pick up and deliver files, documents, and packages between client offices, doctor offices, offsite employees, or other establishments and company.
- Protect examinee rights by maintaining confidentiality of personal and financial information at all times and in accordance with HIPAA regulations.
- Ensure all medical files are properly safeguarded and handled in accordance with all HIPAA regulations.
- Assist with coordinating IT requests for staff as needed.
- Act as a liaison for incoming requests or needs.
- Assist with office equipment, including maintaining, light troubleshooting, and setting up and connecting computer devices & peripherals.
- High school diploma or equivalent required.
- A minimum of one year related experience; or equivalent combination of training and experience.
- Experience in a medical office preferred.
- Must hold a valid state Driver's License and be able to perform day travel as required.
- Must possess knowledge of general computer, fax, copier, scanner, and telephone.
- Must be computer savvy and able to troubleshoot entry-level IT issues.
- Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, and the Internet.
- Must have a full understanding of HIPAA regulations and compliance.
- Ability to follow instructions and respond to management's directions accurately.
- Must demonstrate accuracy and thoroughness.
- Must demonstrate exceptional communication skills.
- Must be able to work independently, prioritize work activities, and use time efficiently.
- Must be able to maintain confidentiality.
- Must be able to demonstrate and promote a positive team-oriented environment.
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