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Human Resources Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Human Resources Assistant to join our Talent Management Department. As a key member of our HR team, you will provide comprehensive administrative support in all areas of recruitment, onboarding, performance management, and HR administration.
Key Responsibilities- Provide administrative support to the Chief Human Resources Officer, Director of Human Resources, and the HR teams, including electronic file creation, electronic filing, answering phones, copying and scanning, and check requests.
- Assist with data entry in HRIS system of all paperwork received from the HR Team, including new hire paperwork, terminations, status changes, etc.
- Organize all new hire paperwork and create electronic files for each new employee.
- Maintain electronic human resources files and employee records.
- Respond to employment verification requests.
- Archive employee files based on established record retention policy.
- Organize, schedule, and conduct orientation for new hires, including sending out calendar appointments, confirmation emails, and preparing new hires for their first day.
- Assist with employee departures, including creating departure memos, providing required forms to departing employees, and scheduling exit interviews.
- Coordinate meetings for the HR team, including scheduling, submitting video conference and hospitality requests, booking conference rooms, and preparing materials.
- Assist with employee 90-day evaluations and annual evaluation process.
- Research employment laws for updates and inform the team regarding new developments.
- Maintain the HR inbox and handle or forward requests as needed.
- Bachelor's degree in a related field required. A combination of education and prior work experience will be considered in lieu of a bachelor's degree.
- 1-2 years of experience working in a fast-paced human resources department.
- Knowledge of HRIS and applicant tracking software is preferred.
- Excellent organizational and interpersonal relations skills; strong internal client focus.
- Ability to maintain confidentiality.
- Ability to manage multiple priorities and tasks simultaneously and follow through on issues in a timely manner.
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
This role requires sedentary work, with exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time, with occasional walking and standing necessary to carry out job duties.
This role requires close visual acuity to perform activities such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.
Fox Rothschild LLP is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive work environment that values diversity, equity, and inclusion.
