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Accounts Payable Specialist

2 months ago

Vacaville California, United States Essel Full time
Job Description

Essel is seeking a highly skilled and detail-oriented Accounts Payable Specialist to join our finance team. As an Accounts Payable Specialist, you will play a critical role in managing the accounts payable process, ensuring accurate and timely processing of vendor invoices and payments.

Key Responsibilities:
  • Invoice Processing: Receive, review, and verify vendor invoices for accuracy, completeness, and approval.
  • Enter invoices into the accounting system and the Procore construction management software for payment processing.
  • Resolve discrepancies with vendors and internal departments to ensure timely and accurate payments.

Payment Processing:

  • Prepare and process weekly, bi-weekly, or monthly payments to vendors.
  • Reconcile payments with vendor statements and resolve any discrepancies.
  • Ensure compliance with company policies and vendor terms.

Vendor Management:

  • Maintain accurate vendor records in Procore, including contact information and payment terms.
  • Communicate with vendors regarding payment inquiries and discrepancies.
  • Build and maintain positive relationships with vendors to facilitate smooth payment processes.

Expense Reporting:

  • Review and process employee expense reports, ensuring adherence to company policies.
  • Reconcile credit card statements and ensure proper coding of expenses.

Month-End Closing:

  • Assist with month-end closing activities, including reconciling accounts payable sub-ledger to the general ledger.
  • Provide support for financial reporting and analysis as needed.

Compliance and Documentation:

  • Stay updated on relevant accounting regulations and ensure compliance with company policies.
  • Maintain organized and complete documentation of all accounts payable transactions.

Requirements:

  • Proven experience as an Accounts Payable Specialist in the construction industry.
  • Familiarity with Procore construction management software.
  • Strong understanding of accounting principles and practices.
  • Excellent attention to detail and accuracy.
  • Effective communication and interpersonal skills.
  • Proficient in using accounting software and Microsoft Office suite.
  • Ability to meet deadlines and work in a fast-paced environment.