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LATAM Executive Assistant

2 months ago

Milwaukee, Wisconsin, United States Somewhere Full time
Job Summary:

Somewhere is seeking a highly skilled LATAM Executive Assistant to provide strategic support to our LATAM executives. The ideal candidate will have a proven track record of delivering exceptional administrative support, with a strong focus on calendar management, internal communication, and meeting participation.

Key Responsibilities:
  • Calendar Management: Coordinate and manage schedules to ensure all internal and external meetings are arranged efficiently, minimizing downtime and maximizing productivity.
  • Internal Communication Support: Facilitate internal communications, ensuring all necessary conversations take place with or without the involvement of key executives, promoting a culture of transparency and collaboration.
  • Meeting Participation: Attend meetings, take detailed notes, and assist clients in digesting and acting upon the information discussed, providing valuable insights and recommendations.
  • Email Management: Monitor and manage emails, ensuring important messages are not missed, and the client has time to address them, maintaining a high level of responsiveness and attention to detail.
  • Synthesis and Documentation: Assist in synthesizing information from donors and align it with the technology roadmap, keeping the internal wiki updated, and ensuring seamless communication across teams.
  • Technology Advisory Board Liaison: Develop strategies for the client to effectively interact with the technology advisory board, fostering strong relationships and driving business growth.
  • Project Management: Coordinate project tasks, ensuring all necessary parties are aligned and informed, and making timely decisions to drive project success.
  • Software Utilization: Utilize various software tools, including Confluence, Asana, and Meta Base, for data visualization and project tracking, staying up-to-date with the latest technologies and best practices.
  • Executive Support: Provide high-level administrative support to LATAM executives, including managing their calendars, scheduling meetings, and preparing correspondence, reports, and presentations.
  • Communication Coordination: Coordinate and facilitate communication between executives and internal/external stakeholders, ensuring seamless communication and minimizing misunderstandings.
  • Confidentiality: Handle confidential information with discretion and professionalism, upholding the highest standards of confidentiality and integrity.
  • Special Projects: Assist with special projects and initiatives as assigned, demonstrating flexibility and a willingness to adapt to changing priorities.
Essential Qualifications:
  • Proven Experience: 35 years of proven experience as an executive assistant or similar role supporting high-level management, with a strong track record of delivering exceptional results.
  • Technical Skills: Proficient in Wiki, Confluence, VPN, Asana, and Meta Base, with a strong understanding of data visualization and project tracking.
  • Organizational Skills: Excellent organizational and time management skills, with the ability to multitask, prioritize tasks, and work efficiently under pressure.
  • Communication Skills: Strong written and verbal communication skills in English and Spanish, with the ability to communicate complex ideas simply and effectively.
  • Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with a strong understanding of software applications and tools.
  • Business Acumen: Ability to understand business operations, with a strong focus on health equity issues and social determinants of health.