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Administrative Support Specialist

2 months ago

Dallas, Texas, United States CapLeo Global Full time
Job Title: Receptionist
Company: CapLeo Global
Position Overview:
As a Receptionist at CapLeo Global, you will be the first point of contact for our clients and visitors, playing a crucial role in creating a welcoming environment.
Key Responsibilities:
  • Welcome clients and guests with a friendly and professional demeanor.
  • Assist visitors in navigating the office space.
  • Announce client arrivals as needed.
  • Support workplace security by managing visitor badges and maintaining logs.
  • Handle various administrative tasks such as copying, faxing, note-taking, and travel arrangements.
  • Prepare meeting and training spaces for use.
  • Manage phone calls in a courteous manner, directing them appropriately.
  • Provide administrative assistance to team members.
  • Perform miscellaneous administrative duties as required.
  • Screen, forward, and manage incoming calls.
  • Sort and distribute incoming mail.
  • Oversee the junior administrative team, including hiring and development.
  • Deliver exceptional customer service.
  • Coordinate appointment scheduling.
Qualifications:
  • Associate's or bachelor's degree in a relevant discipline.
  • Previous experience in a receptionist role or similar position.
  • Professional appearance and demeanor.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
  • Effective time management skills.
  • Familiarity with administrative and clerical processes.
  • Able to work collaboratively within a team and assist with various tasks as needed.