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Administrative Specialist

2 months ago

Houston, Texas, United States The City of Houston Full time
Job Summary

We are seeking an experienced Administrative Specialist to join our team at The City of Houston. As an Administrative Specialist, you will provide administrative support to our department, ensuring the smooth operation of our office and providing exceptional customer service to our clients.

Key Responsibilities
  • Coordinate complex activities such as meetings, local and out-of-town travel, conferences, and department events.
  • Prioritize and organize information, calls, and correspondence, including drafting responses by email or phone as needed.
  • Work independently and collaboratively on special and ongoing projects, taking a lead role as directed by Management.
  • Prepare and proofread general correspondence, memos, reports, and documents, ensuring accuracy, grammar, and layout consistency.
  • Initiate, monitor, and follow up on purchase orders to ensure timely completion.
  • Provide comprehensive administrative support to the Assistant Director/Doctors, including handling special projects as required.
  • Review and ensure accuracy, completeness, and compliance of documents and materials with policies and procedures.
  • Coordinate office functions such as mail, phones, supplies, equipment, scheduling, and calendars.
  • Provide guidance and support to staff to achieve operational goals.
  • Assist in producing public information activities, including drafting messaging, creating graphics, and designing promotional materials.
  • Manage administrative tasks for managers and supervisors, including project follow-ups and information dissemination.
  • Perform other related duties as assigned.
Requirements
  • Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
  • Three (3) years of administrative experience are required.
  • Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
Benefits
  • Medical
  • Dental
  • Vision
  • Wellness
  • Life insurance
  • Long-term disability
  • Retirement pension
  • 457 deferred compensation plan
  • Employee Assistance Program
  • 10 days of vacation each year
  • 11 city holidays, plus one floating holiday
  • Flexible schedules
  • Professional development opportunities
  • Transportation/parking plan
  • Section 125 pretax deductions
  • Dependent Care Reimbursement Plan
  • Healthcare Flexible Spending Account