Mail Operations Manager

1 week ago


Kingston, Pennsylvania, United States ImageNetLLC Full time

We are seeking a detail-oriented and organized individual to join our team as a Mail Operations Manager for our Mail Sorter and Prep Team.

Job Overview

This role involves overseeing the sorting and preparation of incoming and outgoing mail, managing a team of Mailroom staff, and ensuring the efficient flow of mail within the organization.

Main Responsibilities:
  • Open, organize, sort and research mail and documents.
  • Use copiers, scanners, mail openers, and labeling equipment.
  • Set up equipment, load materials, clear jams, and resolve other simple malfunctions as needed.
  • Serve as backup for Manager, as needed.
  • Provide guidance, training, and support to team members.
  • Perform data entry tasks.
  • Maintain excellent relationships with all drivers, carriers, clients etc.
  • Serve as back up Driver to retrieve mail from Post Office.
  • Ensure accurate identification and categorization of mail items.
  • Oversee the preparation of outgoing mail, including packaging, labeling, and postage.
  • Develop and implement efficient procedures for sorting incoming and outgoing mail.
Communication and Coordination:
  • Collaborate with other departments to ensure timely and accurate mail processing.
  • Communicate effectively with team members and serve as a point of contact for escalated issues.
  • Foster a positive and collaborative work environment.
Compliance Management:
  • Adhere to all Federal, State, Local, OSHA and Company safety and security regulations and policies.
  • Ensure the team adheres to all privacy, confidentiality, and company policies.
Qualifications:

To be successful in this role, you should have the following qualifications:

  • High school diploma or equivalent (GED) required
  • Minimum of 1-year office related experience
  • Valid driver license
  • Clean driving record
  • Proven leadership experience, preferably in a mail sorting role.
  • Strong organizational and strategic planning skills.
  • Ability to make decisions quickly and efficiently.
  • Excellent communication skills both verbal and written
  • Ability to work independently or as a part of a team
  • Consistent attendance and timeliness
  • High attention to detail
  • Time management skills
  • Ability to stand for prolonged periods of time
  • Lifting/carrying up to 50 pounds
Salary and Benefits:

The estimated salary range for this position is $19.00 per hour. We offer a comprehensive benefits package, including health insurance, life insurance, PTO, and a 401K plan.



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