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Accounting Manager

2 months ago

Irving, Texas, United States Aimbridge Hospitality Full time
Job Summary

The Accounting Manager is responsible for overseeing the smooth and efficient processing of accounting-related information and is familiar with standard operating procedures related to Human Resources and Loss Prevention as well as house rules according to Aimbridge Hospitality standards.

Management-level associates are expected to work as much of each workday as is necessary to complete their job responsibilities; for OEM associates, overtime does apply and is calculated accordingly.

Responsibilities
  • QUALIFICATIONS:
    • Associate's degree and at least 3 years of related experience; or a Bachelor's degree and at least 1 year of related experience; or at least 5 years of progressive experience in a hotel or a related field.
    • Must be proficient in Windows operating systems, show the ability to manipulate and troubleshoot spreadsheets, type memos and reports, and handle basic PC problems.
    • Supervisory experience required.
    • Must be able to convey information and ideas clearly. Must be able to evaluate and select among alternative courses of action quickly and accurately.
    • Must work well in stressful, high-pressure situations.
    • Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
    • Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.
    • Must be effective at listening to, understanding, clarifying, and resolving the concerns and issues raised by co-workers and guests.
    • Must be able to work with and understand financial information and data and basic arithmetic functions.
  • Responsibilities:
    • Maintains regular attendance in compliance with Aimbridge Hospitality standards as required by scheduling, which will vary according to the needs of the hotel.
    • Maintains high standards of personal appearance and grooming, which include compliance with the Aimbridge Hospitality dress code and wearing a name tag when working (per brand standards).
    • Approaches all encounters with guests and employees in an attentive, friendly, and courteous and service-oriented manner.
    • Maintains a warm and friendly demeanor at all times.
    • Complies at all times with the Aimbridge Hospitality standards and regulations to encourage safe and efficiently hotel operations.
    • Be familiar with the organization of Aimbridge Hospitality Hotels and know the function of each department.
    • Oversees the duties of General Cashier with responsibility for the daily reconciliation of Rooms, Food, Beverage, and House deposits as applicable.
    • Oversees and maintains the over/short log.
    • Maintains controls for all cashier banks in the hotel.
    • Posts all city ledger payments daily according to the Daily Mail Cash Receipts (DMCR).
    • Prepares all bank deposits due backs' and bank change orders according to Aimbridge Hospitality standards.
    • Maintains responsibility for the billing of accounts receivable daily.
    • Responsible for Hotel Credit Policy and detailed knowledge of Hotel receivables.
    • Maintains card file trace system for AR collection call process per SOP.
    • Conducts credit meetings twice monthly with General Manager.
    • Maintains a record of approved direct billing accounts.
    • Processes returned checks and credit card chargebacks according to Aimbridge Hospitality standards.
    • Performs the Accounts Receivable Balancing function at least once each month.
    • Maintains the Special Operating Account and the Petty Cash Fund according to Aimbridge Hospitality standards.
    • Voucher A&G and PT & EB invoices utilizing the Purchase Order and Checkbook Accounting procedures according to Aimbridge Hospitality standards.
    • Ensures that all hotel invoices are submitted to Corporate Accounts Payable weekly.
    • Performs the income audit on a daily basis using the income audit checklist to maintain and ensure the accuracy of the Income/Flash reports.
    • Reconciles credit cards daily.
    • Prepares and submits the Corporate Flash Report on the dates specified in the monthly CENTRAL ACCOUNTING calendar.
    • Completes monthly checklist and sends in month-end package according to CENTRAL ACCOUNTING calendar.
    • Monitors Guest Services and Night Audit agents' work for proper accounting procedures.
    • Oversees the training of all Night Auditors in regards to their accounting-related responsibilities.
    • Processes bi-weekly payroll and is prepared for transmission.
    • Ensures all new hire paperwork and any employee changes are processed on PAF'S and submitted in to Payroll on a timely manner.
    • Produces weekly productivity every Tuesday as required.
    • Computes worked hours for payroll compilation.
    • Ensures associates are at all times attentive, friendly, helpful, and courteous to all guests, all other employees, and management.
    • Property applies state and local laws affecting payroll, wage & hour taxes, etc.
    • Records requests for employee benefits and monitors use (i.e. vacation time, employee benefit room nights, sick time, etc.).
    • Maintains a professional working relationship and promotes open lines of communication with managers, employees, and other departments.
    • Familiar with all Aimbridge Hospitality's SOPs in Accounting, Human Resources, and Loss Prevention and house rules, including appropriate hospitality terminology; encourages awareness among other hotel managers.
    • Attends weekly staff meetings and provides training on a rotational basis using the steps to effective training according to Aimbridge Hospitality standards.
    • Participates in required MOD coverage as scheduled.
    • Maintains confidentiality of sensitive information as appropriate.
    • Maintains and operates hotel systems according to Aimbridge Hospitality Standards.
    • Performs any other duties as requested by the General Manager.