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Travel Finance Specialist
2 months ago
Position Title: Travel Accounting - AP/AR Specialist
Reports to: Managing Director
Location: Remote (EST)
Company Overview:
Vaya Adventures is a dynamic travel organization dedicated to crafting personalized travel experiences across the globe. Our mission is to deliver unforgettable journeys that resonate with our clients. Our talented team of Destination Specialists possesses extensive knowledge in their respective areas, supported by an efficient Operations team that collaborates closely with both our Specialists and Suppliers to ensure seamless trip execution. The majority of our workforce operates remotely, fostering a diverse and inclusive environment.
Role Summary:
We are in search of a meticulous AP/AR Specialist to enhance our Finance team. This role is crucial in overseeing all financial transactions related to our travel offerings, as well as accurately recording and categorizing company expenditures to maintain up-to-date financial records. The ideal candidate will exhibit strong analytical capabilities, a keen eye for detail, and proficiency in accounting software.
Key Responsibilities:
- Manage all financial transactions associated with travel, including processing bills, preparing payments, and reconciling transactions within our trip database.
- Verify company expenses for adherence to internal policies and IRS regulations.
- Reconcile corporate credit card statements, identifying discrepancies or fraudulent activities.
- Organize credit card transactions and integrate them into our accounting systems.
- Assist in categorizing monthly expenses and support the month-end closing process.
- Contribute to the development and enforcement of travel accounting policies and procedures to enhance operational efficiency.
- Maintain organized records of all financial transactions related to travel.
- Generate regular reports to monitor travel expenses, analyze spending trends, and identify potential cost-saving measures.
- Support month-end and year-end closing activities, including journal entry preparation and account reconciliation.
- Collaborate with external vendors to resolve discrepancies or issues.
- Oversee reports related to FAM trip costs.
- Process expense reimbursements in compliance with company policies and manage payroll for international staff bi-monthly.
- Calculate and manage commission payments for the Sales Team on a quarterly basis.
- Stay informed about industry trends and changes in travel accounting regulations to ensure compliance and recommend improvements.
Qualifications:
- Bachelor's degree in Accounting, Finance, or a related discipline.
- A minimum of 2 years of experience in financial accounting or a comparable finance role (experience in travel accounting is advantageous).
- Strong grasp of financial industry practices and familiarity with standard accounting software (e.g., Quickbooks Online).
- Knowledge of IRS regulations pertaining to travel and expense reporting.
- Exceptional attention to detail with the ability to analyze and reconcile large datasets accurately.
- Proficient in Microsoft Excel and other accounting tools.
- Excellent communication and interpersonal skills for effective collaboration.
- Strong organizational abilities to manage multiple tasks and meet deadlines.
- Demonstrated problem-solving skills with a focus on process improvement.
- High integrity and commitment to maintaining confidentiality of financial information.
If you meet the qualifications outlined above, we encourage you to consider this opportunity to contribute to our mission of efficient travel accounting management.
