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HR Operations Specialist

2 months ago

Dayton, Ohio, United States Woodhaven Residential Treatment Center Full time
Department & Level of Care: Human Resources Division

Position Title/Type: HR Operations Specialist (Full-Time, Permanent)

Schedule Hiring For:
  • Full-Time Hours: Flexible options available: 8:00 AM to 4:30 PM, 8:30 AM to 5:00 PM, or four 10-hour days (Tuesday to Friday) with some remote work days after training.
Salary: $50,000 - $60,000 (based on experience)

Woodhaven Residential Treatment Center, a leader in voluntary adult alcohol and drug treatment services, is seeking a dedicated and experienced HR Operations Specialist. In this role, you will be essential in managing HR functions and supporting the Human Resources Division's operations. We are looking for a high-energy, employee-focused individual who is adaptable—adaptability is the key skill we are seeking for this role.

Key Responsibilities:
  • Payroll Management: Oversee and execute payroll processes efficiently and accurately.
  • Employee Onboarding: Facilitate all onboarding procedures from the release of the onboarding packet until all tasks are completed.
  • Background Checks: Review candidate drug screening results, print and file documents, and verify new hire licenses, including NPI when applicable.
  • Provider Number Management: Apply for new Medicaid provider numbers, complete revalidations, and manage changes related to provider numbers.
  • Tracking and Reporting: Maintain various trackers (e.g., CPR planner, department planner), background tracking spreadsheet, and binder.
  • Termination Processing: Pull files, follow up via email, and update necessary records in the HR system.
  • Verification and Audits: Handle verifications of employment, I-9 audits, provider audits, and attendance line management.
  • HR System Administration: Provide training for supervisors on the HR system and act as the HR representative for accreditation body reporting.
  • Salary Adjustments: Process salary change forms and update employee information in the HR system.
  • Drug Screening: Conduct and follow up on drug screens as needed.
  • Monthly Reporting: Send birthday and anniversary reports, file completion reports, and update training trackers.
  • Billing and Training Management: Oversee billing for training programs and report to continuing education systems.
  • Compliance Management: Manage alerts for certifications and licenses, maintain employee files, and assist with retirement plan enrollment.
  • Disciplinary Support: Assist with disciplinary processes, suspensions, and terminations as approved.
  • Insurance Liaison: Act as the primary point of contact for professional liability insurance and review HR invoices for errors.
  • Additional Duties: Perform other responsibilities as assigned or directed.
Why Join WOODHAVEN:
  • Competitive Compensation and Benefits: Includes health, dental, vision, and life insurance, retirement plan with company match, paid time off, and leave options.
  • Professional Development: Opportunities for tuition reimbursement, license renewal support, and continuous professional growth.
  • Flexible Work Arrangements: Flexible scheduling to support work-life balance.
  • Inclusive Culture: Committed to diversity, ethical practice, and continuous improvement through open communication and feedback.
Requirements:

Qualifications:
  • Education: High school diploma or equivalent.
  • Experience: Proven experience in human resources.
  • Technical Skills: Proficiency in HRIS systems.
  • Certification: SHRM or PHR certified preferred but not required. Willingness to obtain certification, which will be company-sponsored.
Skills and Attributes:
  • Attention to Detail: Strong ability to maintain accurate records and spot discrepancies.
  • Organizational Skills: Excellent capability to manage and organize files efficiently.
  • Confidentiality: Committed to maintaining the privacy and security of sensitive information.
  • Communication: Effective verbal and written communication skills.
  • Adaptability: Ability to learn new systems and adapt to changing priorities.
  • High Energy and Employee Focus: A proactive and energetic approach with a strong focus on employee well-being and support.
WOODHAVEN is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.