Administrative Coordinator

1 week ago


Raleigh, North Carolina, United States Apex Systems Full time
Administrative Specialist Job Description

We are seeking an experienced Administrative Specialist to join our team at Apex Systems in Raleigh, NC.

Key Responsibilities:

  • Prepare, edit, and manage documents, reports, and presentations.
  • Maintain and organize office files and records.
  • Respond to inquiries via email, telephone, or in-person.
  • Coordinate communication between Managers, Program Director, and other departments.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Take minutes during meetings when needed.
  • Provide administrative support to the staff.
  • Maintain office supplies and equipment.
  • Accounting responsibilities to be assigned.
  • Process and distribute incoming and outgoing mail.
  • Assist with special projects and research as needed.

Requirements:

  • High level Excel experience is a requirement.
  • Experience with Microsoft Office using programs such as Word, Excel, and PowerPoint.
  • Experience in utilizing office equipment and other relevant technology to meet organizational needs.
  • Demonstrated previous experience in an office environment performing administrative duties.
  • Exceptional Phone/communication presence and ability to conference callers with Tier I and Tier II to provide support or open a bridge for a larger audience.
  • Basic knowledge on information handling policies and procedures.
  • Basic knowledge of document preparation, editing, and management.
  • Ability to maintain and organize office files and records.

Education and Experience:

  • High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or
  • Equivalent combination of education and experience.

Apex Systems is an Equal Opportunity Employer:

We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

We are committed to creating a diverse and inclusive work environment and welcome applications from qualified candidates from all backgrounds.



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