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Executive Assistant to the COO

1 month ago

Bonita Springs, Florida, United States Adamas Building Services Full time
Job Opportunity

Adamas Building Services is a leading provider of luxury property services, seeking an exceptional Executive Assistant to support the COO in our Bonita Springs, FL location.

The ideal candidate will possess superior organizational skills, attention to detail, and the ability to juggle multiple high-priority requests. They will work closely with the COO and executive team to support all aspects of the COO's work routine.

Responsibilities:

  • Manage the COO's schedule and communications, including calendar management, email drafting, and meeting coordination.
  • Provide administrative support to the COO, including preparing agendas, data, and resources for meetings.
  • Communicate with general staff and customers on the COO's behalf.
  • Support the COO with external commitments, including board meetings and committee work.
  • Implement processes for tracking customer contact, visits, and up-to-date status for potential/current customers.

Requirements:

  • Minimum 3 years of experience as an Executive Assistant in a high-growth environment.
  • Excellent writing, editing, and organizational skills.
  • Experience supporting an Executive with many customer-facing responsibilities.
  • Ability to conduct research and present data in a succinct and well-written manner.
  • Experience setting up and implementing systems and processes to help scale.

Benefits:

  • Medical/Rx Insurance
  • Dental Insurance
  • Vision Insurance
  • Weekly Pay
  • Full-time employees are eligible for benefits after 90 days with a 40k match after one year of employment.