Project Management Support Specialist

4 days ago


Fort Wayne, Indiana, United States Jack Laurie Group Full time

The Jack Laurie Group is seeking an experienced Project Management Support Specialist to join our team. In this role, you will provide key support to our Project Managers in planning, executing, and monitoring projects by managing administrative tasks, coordinating team members, tracking project progress, maintaining budgets, and communicating with stakeholders.

Key Responsibilities:
  • Project Securing, Planning and Coordination:
    • Manage customer appointments and field measuring as needed
    • Assist in preparing and submitting negotiated proposals to clients
    • Assist in preparing and submitting hard-bids (preparing bid documents, securing necessary insurance and bonds, submitting of bids, etc.)
    • Internal booking of secured projects
    • Assist in developing project plans, timelines, and work breakdown structures
    • Preparing internal Field Work Order documents
    • Coordination of Field Work Orders & Pre-Construction Meetings
    • Assist with compliance and monitoring of "HIGH 5" tasks
  • Budget and Resource Management:
    • Attend weekly Omni meetings
    • Track project expenses and identify potential cost overruns
    • Monitor resource allocation and manage project budget
    • Assist in procurement processes by identifying and contacting vendors
  • Communication and Stakeholder Management:
    • Create and maintain project documentation, including meeting minutes, reports, and updates
    • Schedule and coordinate project meetings with team members, clients, and vendors
    • Assign tasks to team members and monitor progress against deadlines
    • Facilitate communication between project team members, clients, and other stakeholders
    • Prepare and distribute project status reports to key stakeholders
    • Address client concerns and manage expectations
    • Proactively manage bid list
  • Risk Management:
    • Identify potential project risks and develop mitigation strategies
    • Monitor project risks and escalate issues to the Project Manager as needed

This is a full-time position offering a competitive salary range of $60,000 - $80,000 per annum, commensurate with experience.



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