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Executive Support Specialist

2 months ago

Elgin, Illinois, United States Ebco Inc. Full time
About Ebco Inc.

Ebco Inc. is a leading global supplier of engineered rubber products for industrial applications. Our company specializes in providing high-quality solutions to Fortune 500 companies across various industries.

We have a strong presence in multiple regions, with facilities in the United States, Europe, Asia, and other parts of the world. This allows us to offer Just In Time delivery and localized service globally, while maintaining our commitment to quality and cost-effectiveness.

Job Summary

We are seeking a highly organized and motivated Executive Support Specialist to provide comprehensive administrative support to our executives. The ideal candidate will have excellent judgment and high confidentiality in a variety of situations, with strong written and verbal communication, administrative, and organizational skills.

Key ResponsibilitiesCalendar Management
  • Efficiently manage the COO's and CEO's calendar, including scheduling appointments, meetings, and conferences.
  • Prioritize and coordinate daily activities to optimize the COO's and CEO's time.
Email Management
  • Monitor and manage the COO's and CEO's email inbox, responding to or redirecting messages as appropriate.
  • Prioritize and filter emails to ensure timely responses.
Employee Engagement
  • Plan and organize employee engagement activities, including team-building events and celebrations.
  • Foster a positive workplace culture through various initiatives.
Travel Coordination
  • Arrange travel for the COO and CEO.
  • Manage itineraries, accommodations, and transportation logistics.
Event Coordination
  • Coordinate and organize corporate events, conferences, and meetings.
  • Collaborate with internal and external stakeholders to ensure seamless event execution.
Confidentiality
  • Handle sensitive and confidential information with the utmost discretion.
  • Maintain a high level of professionalism in all interactions.
Administrative Support
  • Provide general administrative support to the COO and CEO, including drafting correspondence, managing files, and handling phone calls.
  • Assist with special projects and initiatives as needed.
Requirements
  • Proven experience as an executive assistant or similar role.
  • Strong organizational and multitasking skills with meticulous attention to detail.
  • Ability to handle sensitive and confidential information with discretion.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
  • Previous experience in event planning and coordination is a plus.
  • A proactive and solution-oriented mindset.