Branch Operations Coordinator

2 weeks ago


Panama City Beach, Florida, United States Juniper Full time

Rip's Professional Lawn Care, a Juniper Company, is Expanding We are looking for a Branch Operations Coordinator to support our team. This role will assist the Branch Manager with various administrative and operational tasks.

Rip's Professional Lawn Care, a Juniper Company, has been a leading provider of landscaping services in the region for over 25 years. Our commitment to quality and reliability has made us a trusted name in landscape maintenance, irrigation, and design.

We provide opportunities for career advancement and a comprehensive benefits package, including health, dental, and vision insurance, 401K plans, and paid time off. At our company, we Value/Develop/Recognize our employees.

Key Responsibilities:

  • Prepare and manage monthly billing for landscape maintenance contracts and enhancement/irrigation services
  • Assist in the preparation of work order proposals
  • Review job costing to ensure accuracy
  • Maintain job files and client accounts in Aspire
  • Input new employees and customers into Aspire
  • Support the sales team in contract creation using established templates
  • Generate AIA billing and obtain necessary permits for operations
  • Process and distribute invoices according to contract specifications
  • Create purchase orders for vendor transactions
  • Verify and approve vendor services and invoices
  • Assist in scheduling contract services
  • Conduct month-end closing and prepare financial reports
  • Coordinate hiring, onboarding, and separation of employees
  • Manage safety and incident reports, including workers' compensation
  • Handle incoming communications and calls
  • Support management with additional projects as required

Qualifications:

  • High school diploma or GED equivalent
  • Preferred 2 years of administrative experience
  • Proven ability to cultivate strong professional relationships
  • Exceptional customer service and communication skills, both written and verbal
  • Strong organizational and leadership capabilities
  • Meticulous attention to detail and follow-through
  • Ability to meet deadlines on a weekly, monthly, and yearly basis
  • Proficient in MS Office Suite
  • Familiarity with computer hardware, software, mobile devices, and technology applications
  • Experience with Aspire Software is advantageous
  • Background in supporting teams within service, construction, or landscaping sectors is a plus

We Value/Develop/Recognize our employees as an Equal Opportunity Employer.



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