Financial Operations Specialist
1 week ago
We are seeking a skilled Payroll Specialist to join our team at Expert Staffing in Newburyport, MA. As a Payroll Specialist, you will be responsible for managing and reconciling employee time worked and other pay, including deductions.
Job Overview:
The ideal candidate will have a strong background in payroll processing and be proficient in using ADP. You will work closely with the CPA to manage year-end payroll tasks, including approval of annual W-2s.
Responsibilities:
- Manage and reconcile employee time worked and other pay, including deductions
- Verify employee deductions for each payroll, including taxes, benefits, and others
- Audit and analyze multiple payroll reports to ensure changes made are accurate before finalizing the biweekly payroll
- Manage creation and/or adjustment of all payroll pay and benefit codes alongside ADP
- Manage all year-end payroll tasks, including approval of annual W-2s
- Manage new state jurisdiction registration and collaborate with the CPA to get final approval
- Stay up-to-date with changing payroll policies and government regulations via ADP notifications and apply changes when needed
- Prepare manual payroll checks relating to payroll errors and or terminations
- Work with ADP when quarterly tax adjustments are needed
- Reconcile monthly health, dental, disability, and life insurance bills to payroll deductions and approve them for payment
- Prepare journal entries on a biweekly basis and provide final month-end entry spreadsheet to accounting
- Prepare the monthly reconciliation and journal creation of Flex Spending and Health Plan
- Create and/or audit payroll and headcount reports for external auditor(s)
- Prepare supporting documentation for annual workers compensation audit and act as primary contact for external auditor
Qualifications:
- Minimum 3-5 years proven experience processing payroll
- Minimum 3 years experience required with ADP payroll system or comparable automated payroll system
- Minimum 1-year experience with Epicor Accounting system strongly preferred
- Associates degree required in business, human resources, or similar field
- Expert-level knowledge and proficiency in using MS Office: Word, Excel, and PowerPoint
- Ability to communicate professionally and effectively
- Possesses a high level of attention to detail and accuracy
- Ability to maintain strict confidentiality
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