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Administrative Support Specialist

2 months ago

Honolulu, Hawaii, United States SMS Holdings Full time

Administrative Assistant Job Description

**Job Summary:**

We are seeking a highly skilled Administrative Assistant to provide exceptional support to our team. As an Administrative Assistant, you will be responsible for implementing administrative systems, procedures, and policies, and monitoring administrative projects.

**Key Responsibilities:**

• Assist in resolving issues and maintaining positive relationships with customers through support of manager.

• Coordinate and compile statistics and information for program and manager, including daily activity statistics, GIS logs, community service logs, office cleaning logs, bi-weekly and safety training logs, capital equipment and maintenance logs.

• Work with manager to create and revise systems and procedures by analyzing operating practices, recordkeeping systems, forms control, reports, etc.

• Maintain supplies and uniform inventories by checking stock to determine levels; anticipating needed supplies and uniforms; placing and expediting orders for customer-approved supplies and uniforms; verifies receipt of supplies and uniforms.

• Contribute to team effort by accomplishing related results as needed.

• Other duties as assigned.

• Check time cards for payroll processing.

**Requirements:**

• 3-5 years of verifiable administrative support experience

• Effective and clear written and verbal communication skills

• Outgoing and upbeat personality

• High School graduate with preference for college-degreed applicants

• Proficient in Microsoft Word, Excel, and Outlook and have ability to quickly learn additional proprietary systems

• Must possess a clear understanding of customer service and the impact on ensuring positive outcomes with staff and customers while applying that philosophy throughout all job functions.

**Benefits:**

• Insurance: Medical with available FSA and/or HSA, Dental, Vision, Short-Term and Long-Term Disability, Life, and Accidental Death and Dismemberment, Critical Illness, and Accident.

• Paid time off: Vacation, Sick Time and/or PTO (Only where required by local requirements and contract agreements), Paid Leave (only where required by law), Holidays (only where required by contract agreement), Floating Holidays (only where required by contract agreement), Birthday Pay (eligible after one year of service at most locations unless otherwise stated in CBA), Jury Duty (only where required by law).

• Other: 401K Retirement Savings Plan