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Office Management Specialist
2 months ago
Position Overview
This is a Limited Term position for a duration of 12 months, with the possibility of extension up to 24 months or conversion to a permanent role.
Under the supervision of the Chief Executive Officer (CEO), the Administrative Assistant I plays a crucial role in executing a range of administrative functions and special initiatives to support the CEO in fulfilling their responsibilities. The Administrative Assistant I aids in the assessment and evaluation of resource utilization, including personnel and budgetary considerations, and provides informed recommendations.
The Administrative Assistant I is responsible for reviewing and analyzing proposed policy changes, procedures, and program modifications. This role involves preparing comprehensive reports, interpreting departmental and institutional policies, and making strategic recommendations. Additionally, the Administrative Assistant I may oversee, evaluate, and authorize work assignments for office personnel.
Key Responsibilities:
- Support the overall mission and immediate objectives of the organization.
- Perform essential duties to enhance the delivery of program services.
- Conduct analysis and prepare documentation for administrative actions.
Minimum Qualifications:
Option I: A minimum of twelve months of experience in California state service performing duties equivalent to Junior Staff Analyst, Range B, or Staff Services Analyst, Range B.
Option II: At least eighteen months of experience in California state service as an Executive Secretary I.
Option III: Two years of progressively responsible experience in one or more of the following areas:
- Assisting an administrator with administrative details and preparing reports or recommendations for administrative actions.
- Professional or technical experience in a field requiring collegiate-level education, with at least one year in a supervisory capacity.
Education: Equivalent to graduation from college. Additional qualifying experience may substitute for education on a year-for-year basis.
Individuals eligible for a Training and Development assignment may also be considered for this position.
Working Conditions:
Travel may be required as part of the role.
Special Requirements:
Applicants must ensure that no confidential information is included in any documents submitted for this job vacancy. This includes personal identifiers such as Social Security Numbers, birthdates, and other sensitive data.
Verification of Minimum Qualifications will occur prior to the interview and/or appointment process. If qualifications are met through education, unofficial transcripts or diplomas must be provided for verification.
New candidates are required to undergo a background investigation process prior to appointment.
