Administrative Support Specialist

4 days ago

Mastic Beach, New York, United States MyCareersFuture Full time

Job Summary:

MyCareersFuture is seeking a highly organized and detail-oriented Administrative Support Specialist to provide essential support to our management and team members. As an Administrative Support Specialist, you will be responsible for handling various administrative tasks, managing office supplies, and ensuring a smooth workflow.

Key Responsibilities:

  • Office Management: Manage office supplies inventory, place orders as needed, and maintain a tidy and organized office environment.
  • Scheduling and Coordination: Maintain and manage calendars for executives and team members, schedule and coordinate meetings, appointments, and travel arrangements.
  • Documentation and Filing: Prepare, format, and edit documents, reports, and presentations, and maintain an organized filing system for both digital and physical documents.
  • Customer Service: Greet and assist visitors, answer phone calls, screen inquiries, and direct them to the appropriate personnel.
  • Support to Team Members: Assist with basic bookkeeping tasks, provide support for various projects, and coordinate office events.
  • Communication: Act as a liaison between departments, draft and distribute internal communications, and ensure smooth communication within the organization.

Requirements:

  • Education and Experience: High school diploma or equivalent, and proven experience as an Administrative Assistant or in a similar role.
  • Skills and Competencies: Excellent organizational and time-management skills, strong written and verbal communication abilities, proficiency in Microsoft Office Suite, and ability to handle multiple tasks simultaneously.
  • Additional Requirements: Ability to work independently and as part of a team, professional demeanor and appearance, and flexibility to adapt to changing priorities.

Preferred Qualifications:

  • Experience in any specific industry-related administrative tasks.
  • Familiarity with basic bookkeeping and accounting principles.
  • Experience with project management software or tools.

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