Administrative Support Specialist in Asset

2 weeks ago


New York, New York, United States Strategic Staffing Solutions Full time

Administrative Support Specialist in Asset & Wealth Management

Location: New York, NY

Work Environment: Onsite Required

Contract Duration: 6 Months+

Compensation: $35/hr

We are seeking a dedicated Administrative Support Specialist to deliver comprehensive assistance across the Asset & Wealth Management division.

Important Notice: S3 does not request any fees during the onboarding process.

Key Responsibilities:

Adaptability to provide support to various teams as needed Deliver administrative assistance in a collaborative team environment Proactive management of calendars across different time zones, prioritizing meeting requests, including the coordination of complex meetings and virtual calls Handle a significant volume of incoming calls; ensure accurate message taking Organize travel arrangements and logistics support Timely processing of expenses and invoices Coordinate internal and client meetings, including booking conference rooms and catering, registering guests, and ensuring materials are organized Comply with regulatory requirements and obtain necessary approvals Act as a vital team member, maintaining awareness of current priorities and support needs Perform general administrative tasks including phone management, time entry, copying, scanning, archiving, and other ad hoc projects as assigned

Required Skills & Experience:

Proven experience as an Administrative Assistant in a financial services or corporate setting Strong organizational skills with the ability to multitask and prioritize effectively Exceptional attention to detail Excellent interpersonal skills and teamwork; capability to collaborate effectively with local and global assistant teams Clear and confident communication skills Initiative to take proactive steps, follow up on tasks, and seek clarification when necessary Sound judgment, independent thinking, and resourcefulness Ability to remain calm under pressure, efficiently managing multiple tasks in a fast-paced environment Proficient in MS Outlook, Word, Excel, PowerPoint, and Zoom Experience with Concur is preferred Highest standards of integrity, professionalism, and discretion required

Educational Background:

Experience in financial services or corporate environments is essential

Job ID:
Publish Date:

Tagged as: Administrative Support Specialist in Asset & Wealth Management



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