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Office Operations Coordinator
2 months ago
Famous Supply is seeking a dedicated Administrative Assistant to enhance our Distribution Center Operations. This role is pivotal in fostering effective communication and collaboration across various departments, ensuring smooth operations and exceptional service delivery.
Key Responsibilities:
- Manage incoming phone calls and emails with professionalism.
- Coordinate dock scheduling to optimize receiving hours and prioritize materials.
- Perform data validation to maintain accurate records.
- Participate actively in the recruitment process, including screening candidates and scheduling interviews.
- Maintain an organized and tidy office environment.
- Process payments efficiently and accurately.
- Oversee the distribution center's messaging system to ensure clear communication.
- Investigate system transactions to resolve issues as they arise.
- Handle invoice, purchase order receipt, and payment reconciliation.
- Facilitate onboarding processes for new hires.
- Implement order modifications as necessary.
- Address discrepancies in receiving, such as incorrect items or shortages.
- Assist with various projects and general business tasks to support distribution center operations.
- Provide additional support for general office tasks as required.
Essential Qualifications:
- Prior experience in an administrative role.
- Proficient in Microsoft Office Suite (Outlook, Excel, Word).
- Ability to collaborate effectively with diverse teams.
- Strong communication skills.
- Meticulous attention to detail.
- Proactive mindset focused on continuous improvement.
- Customer service orientation.
- Highly organized with a strong sense of urgency.
- High School Diploma or GED.
Preferred Qualifications:
- Experience in accounts receivable and payable.
- Interest or background in Human Resources.
- Associate degree or higher.
Why Choose Famous Supply?
- Comprehensive health, vision, and dental insurance.
- Generous paid time off, including vacation and holidays.
- Paid maternity and paternity leave.
- 401K with employer matching.
- Bonus opportunities.
- A strong company culture built on our 40 Fundamentals.
- A family-oriented atmosphere.
- Health and wellness coaching services.
- Fitness reimbursement programs.
- Referral bonuses for associates.
- Opportunities for learning and development.
- Leadership development initiatives.
- Paths for career advancement.
About Famous Supply:
As a family-owned wholesale distributor since 1933, Famous Supply is committed to serving contractors, builders, and remodelers across various segments, including HVAC, plumbing, building products, lighting, and industrial supplies. Our core values—Family, Trust, Communication, Teamwork, and Continuous Improvement—guide our operations and interactions with associates and customers alike.
We are dedicated to fostering a diverse workplace and welcome applicants from all backgrounds. Famous Supply is an equal opportunity employer, ensuring a fair hiring process without discrimination based on any legally protected characteristics.