University Events Coordinator

1 day ago


University Heights, Ohio, United States John Carroll University Full time
Job Summary

We are seeking a highly organized and detail-oriented University Events Assistant to support the Project Manager, Integrated Marketing & Communication (IMC) in the development and execution of key university events. This part-time role will assist with coordinating events, managing logistics, and overseeing the planning and coordination leading up to the event.

Key Responsibilities
  • Assist the Project Manager with operational tasks for executing marquee recruitment events and University Commencement.
  • Schedule, track, and draft communications about University Commencement to students, parents, and the University community.
  • Act as a liaison between the Project Manager and internal vendors such as catering, ITS, and facilities for University Commencement and marquee recruitment events.
  • Assist with the daily operations around event planning, execution, and breakdown.
  • Maintain the Commencement website in collaboration with IMC.
  • Respond in a timely and professional way to student and parent questions about Commencement, whether by phone or email.
  • Keep students apprised of Commencement news by establishing a social media presence.
  • Help maintain clear communications between Integrated Marketing and Communication (IMC), the Office of Academic Affairs (OAA), and other offices and individuals on campus who are involved in commencement planning.
  • Explore commencement practices at other schools to determine what innovations might be incorporated into the JCU event.
  • Attend meetings specifically related to events, including the recruitment events taskforce weekly meeting.
  • Maintain and regularly update a timeline of duties carried out by the members of the Commencement committee and recruitment events taskforce.
  • Assist the Project Manager in Commencement-related tasks.
  • Participate in the development of new events as requested by the Project Manager and VP of Enrollment and Marketing.
Requirements
  • Knowledge and experience with project planning and/or events management.
  • Strong verbal, writing, and editing skills.
  • Availability to maintain regular, part-time on-campus hours and additional hours the weeks leading up to commencement and other major events, as assigned.
  • Social media posting expertise, particularly Instagram and TikTok.
  • Flexible, self-motivated, and able to work independently.
  • Ability to engage with a variety of offices and individuals on campus.
  • Intermediate computer skills (Google suite, Microsoft Office, etc.) with knowledge of classroom and events technology.
  • Adept at working with all constituents with a high degree of professionalism and customer service.
  • Availability to work weekends and evenings for event-based work.
  • Ability to perform in a fast-paced environment, manage multiple projects, and meet deadlines.
  • Interest in understanding and supporting John Carroll's mission to inspire individuals to excel in learning, leadership, and service in the region and in the world.
Preferred Qualifications
  • Basic working knowledge of graphic design principles.


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