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Facilities Operations Support Specialist

2 months ago

Newtown Square, Pennsylvania, United States The Episcopal Academy Full time
Job Overview

FACILITIES OPERATIONS SUPPORT SPECIALIST

Position Summary

The Facilities Operations Support Specialist acts as the primary contact for customer service and serves as the administrative backbone for the Facilities and Operations department. This role also provides essential support to the Excel team, ensuring both customer service and administrative tasks are efficiently managed across all Excel initiatives.

Key Responsibilities

  • Assist the Director of Facilities, Operations Manager, Grounds Superintendent, Maintenance Manager, Chief Operating Officer, Director of Excel Programming, and Assistant Director for Excel Sports Programming.
  • Manage the receipt and dispatch of mail and packages.
  • Organize and categorize incoming correspondence.
  • Oversee the School Dude Ticket system and liaise with supervisors to coordinate work orders.
  • Serve as a backup for the school's receptionist when necessary.
  • Collaborate with various departments to maintain and update the school-wide calendar.
  • Facilitate credit card and invoice reconciliation processes.
  • Assist staff with the Sign-In/Out procedures for school vehicles.
  • Monitor and manage registrations for Excel programs.
  • Revise and update descriptions for Excel programs.
  • Maintain weekly rosters for Excel programs.
  • Handle transfers and withdrawals for all Excel programs.
  • Support daily logistical operations during the Summer Program season.
  • Perform additional duties as assigned.

Ideal Candidate Profile

  • Exhibit a friendly and customer-oriented demeanor.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel) and Google Workspace (Gmail, Sheets, Docs, Slides).
  • Capable of managing social media platforms effectively.
  • Experienced in using teleconferencing tools (Zoom, Google Meet, Microsoft Teams).
  • Familiar with copier operations (collating, duplexing, stapling, scanning, faxing).
  • Possess basic financial record-keeping skills.
  • Demonstrate a proactive approach to tasks.
  • Exhibit flexibility in thought and action.
  • Highly organized with strong multitasking abilities.
  • Maintain confidentiality in all matters.

About The Episcopal Academy

The Episcopal Academy is a vibrant educational institution serving over 1300 students from Pre-Kindergarten through 12th grade, with a commitment to a holistic educational approach that nurtures mind, body, and spirit. Our curriculum is rooted in principles that empower students to lead purposeful lives grounded in faith and integrity. We prioritize inclusivity and community building, as outlined in our 11 Commitments. Our faculty and staff are dedicated to fostering a supportive environment where every individual is valued and respected.