Budget and Invoicing Manager
1 week ago
Alstom is seeking a highly skilled Budget and Invoicing Manager to join our team. As a key member of our financial operations department, you will be responsible for managing the budgeting and invoicing of contracts associated with maintenance, facilities, and operations projects.
Key Responsibilities- Provide effective coordination and oversight of budgets and invoicing.
- Liaison with Project Managers and Contract Managers in the execution of Contract Task Orders (CTOs), Work Directives (WDs), Work Orders (WOs) and Job Orders (JOs)
- Create and implement standardized practices and procedures used by department staff, including but not limited to processing invoices, entering requisitions, and troubleshooting Oracle issues for faster resolutions, cross training, and consistency.
- Manage in collaboration with department staff and the General Accountant on processing of invoices assigned to Operations cost centers to ensure resolution and payment.
- Collaborate with Purchasing, Contracts and Contract Compliance procurement activities for multiple departments (PTC, Equipment, Operations, Capital, etc.) including but not limited, procurement planning, contract administration, change orders and close out.
- Participate in the preparation and administration of the budget, monitor expenditures.
- Coordinate annual Capital or Operations budget planning process.
- Respond to inquiries from a variety of staff, outside agencies and direct Business Analysts/Administrators on preparing data and information to support a timely response.
- Collaborate with managers and various departments to accomplish organization and department objectives.
- Monitor and evaluate staff and contractors to establish training needs within the department to ensure objectives and expectations are met.
- Provide accurate reports and updates to SCRRA departments and stakeholders.
- English oral and written communication and record keeping ability.
- Strong Project or Contract management skills.
- Strong organizational skills.
- Ability to create and manage budgets for multiple departments.
- Ability to process invoicing.
- Bachelor's Degree in Transportation, Business or related field or equivalent experience.
- 2 years of experience as a Business Administrator.
- 5 years' experience working as a business or administrative assistant.
- Physically able to conduct inspections and carry equipment used for inspections.
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 50 pounds at a time.
- Must have a valid Class C California Driver's license and no DUI's within the last three years.
- Able to work 24/7 environment.
- Other task as required.
Salary Range for this Position is $98, $147,720.00 depending on experience/qualifications.
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