Sustainability Focused Executive Assistant

1 week ago


New York, New York, United States The Windfall Full time

The Windfall is partnering with a leading Global Sustainability Focused Boutique Private Equity firm to find an exceptional Executive Assistant/Office Manager for their Flatiron, Manhattan office.

This role offers the opportunity to join a dynamic team of professionals and contribute to the growth and success of the firm. The ideal candidate will have 3+ years of experience in a similar EA/OM role, preferably in the financial industry.

Key Responsibilities:

  • Manage the NYC visitor calendar to avoid conflicts and work through guest traffic.
  • Coordinate and communicate with various office vendors, prospect for new vendors as needed, manage deliveries, repairs, and installations.
  • Oversee office supply ordering/inventory management, managing office equipment, and maintaining a well-organized work environment.
  • Schedule meetings and appointments, arrange meeting details, and coordinate effectively with team members and external parties.
  • Make travel arrangements, prepare travel itineraries, and handle expense reports and reimbursement requests.
  • Contribute to the planning and execution of company-wide events and location community events.
  • Provide project support, coordinate special initiatives, and manage miscellaneous tasks and requests.

Requirements:

  • Superior organizational, time management, and prioritization skills.
  • Comfortable engaging with internal and external stakeholders with professionalism and poise.
  • A self-starter with a strong work ethic, proactivity, results orientation, and reliability.
  • Demonstrates flexibility to evolving needs, holds a high standard for service, and has excellent written and verbal communication skills.
  • Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel), Slack is a plus.

Benefits:

  • $90,000 Base Salary
  • Discretionary Bonus Based on Individual & Firm Performance
  • 100% Covered Benefits
  • 401k with Match
  • Unlimited PTO + Holiday & Summer Firm Shutdown
  • Phone, Laptop & At Home Setup
  • Breakfast, Lunch & Snacks Provided Daily


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