Program Support Coordinator

2 weeks ago


Portland, Oregon, United States Oregon Head Start Association Full time
Administrative Office and Technology Manager

Position Overview:

This role qualifies for a 5% bilingual differential for proficiency in a language that aligns with departmental and community requirements.

The Program Support Coordinator ensures that the operations of the Child Development and Family Support Program (CDFS) are executed efficiently, providing essential customer service to the community.

This position involves assisting team members with a diverse range of administrative tasks, including project oversight and clerical responsibilities. Compliance with federal, state, and program regulations is a critical aspect of this role, which operates under limited supervision. This position is full-time (FTE).


Key Responsibilities:
  • Manage a multi-line phone system, directing inquiries to the appropriate personnel or services.
  • Welcome and assist program families and visitors with their needs.
  • Process applications for Head Start and Early Head Start programs, ensuring that all supporting documents comply with Head Start Performance Standards and relevant regulations.
  • Handle routine office tasks such as copying, scanning, collating, and mailing.
  • Distribute incoming and outgoing mail to the relevant personnel and locations.
  • Monitor office supply inventory to ensure adequate levels are maintained, and order supplies for the main office and other program sites as needed.
  • Maintain the program's policies, procedures, and forms in both electronic and printed formats, ensuring standardization and making updates as required.
  • Create promotional materials, letters, bulletins, and other documents as necessary.
  • Support management with various project requests.

Join Us:

Become a vital part of our team at the Oregon Head Start Association, where your contributions will help shape the future of our community's children and families.



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