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Administrative Support Specialist

2 months ago

San Marcos, California, United States Ultimate Staffing Full time

Ultimate Staffing is looking for a dedicated full-time Administrative Support Specialist to enhance our property management team, providing exceptional service to our clients.

Key Responsibilities:

  • Welcome and assist clients upon arrival
  • Manage requests and sales of amenities (such as keys and gate remotes)
  • Receive, organize, date stamp, and distribute incoming mail
  • Monitor and replenish paper supplies in copiers
  • Order necessary office supplies
  • Handle correspondence, including copying originals and mailing them to the appropriate property manager
  • Respond to Helpdesk inquiries via email
  • Digitally scan and upload documents on a daily basis
  • Maintain archives of applications
  • Facilitate member correspondence
  • Assist in binding board packages
  • Support the weekly check processing and uploading tasks

Qualifications:

  • Proficient in MS Office and possess strong general computer skills
  • Previous experience in an administrative or receptionist role is preferred

Ultimate Staffing is committed to providing equal employment opportunities to all qualified applicants, regardless of race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We also consider qualified applicants with criminal histories in a manner consistent with applicable laws.