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Administrative Support Specialist

2 months ago

Sebring Florida, United States CitraPac, Inc. Full time
Position Overview

The Administrative Support Specialist will engage in a variety of clerical and organizational tasks to enhance the efficiency of our operations at CitraPac, Inc. This role encompasses a wide range of responsibilities aimed at ensuring smooth office functionality.

Key Responsibilities
  • Phone Management: Handle incoming calls, route them to the appropriate personnel, and take messages as necessary.
  • Office Duties: Execute various office tasks including data entry, filing, scanning, and completing straightforward forms.
  • Equipment Operation: Utilize office machinery such as copiers, scanners, telephones, and computers effectively.
  • Record Management: Organize, scan, sort, and file documents both manually and digitally.
  • Mail Handling: Sort incoming mail and distribute it to the relevant departments or individuals, as well as manage outgoing mail.
  • Office Organization: Assist in maintaining office management and organizational procedures.
  • Supply Monitoring: Keep track of office supplies (e.g., paper, pens) and notify management of any shortages.
  • Support to Personnel: Provide assistance and support to company staff as needed.
  • Visitor Assistance: Offer general support to visitors and guests.
  • Continuous Learning: Stay updated with job knowledge and skills.
  • Additional Duties: Perform other tasks as assigned by management.
Qualifications
  • Demonstrated experience in an administrative role or as an office clerk.
  • Strong time management skills with the ability to handle multiple tasks and prioritize effectively.
  • Familiarity with basic accounting principles and bookkeeping.
  • Proficiency in MS Office, databases, and accounting software.
  • Attention to detail coupled with problem-solving abilities.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning capabilities.
  • A High School Diploma or equivalent is required.
Benefits

This position offers a great opportunity for professional growth within a dynamic and emerging food products company. Benefits include vacation, paid time off, and a 401K plan.