Operations Coordinator

3 days ago


Deerfield Beach, Florida, United States Ultimate Staffing Full time
Ultimate Staffing is currently seeking an experienced Operations Coordinator - Administrative Division to join our team. In this role, you will be responsible for managing administrative operations, including inspections, paperwork, scheduling, and compliance efforts.

We are looking for someone with strong multitasking skills and excellent communication skills to manage multiple priorities and communicate effectively with internal and external stakeholders.

Key Responsibilities:
* Manage phone and communication systems, including answering incoming calls and coordinating communication with vendors and customers.
  • Provide excellent customer service and resolve any issues or concerns in a timely manner.
* Schedule inspections and services with designated providers, maintain and update spreadsheets, and provide weekly updates via email.
  • Evaluate and improve processes to increase efficiency and productivity.
* Process paperwork and submit inspection reports to relevant compliance platforms, track and manage costs for operations, and generate purchase orders.
  • Manage inventory and purchasing, including tracking and reporting on costs and expenditures.
* Manage customer and data systems, including new customer accounts, task completion, and asset loading.
  • Maintain accurate records and databases, and perform data entry tasks as needed.
* Back up and manage certificates for inspections and services, and set up and manage new radio and phone lines with service providers.
  • Evaluate and implement process improvements to increase efficiency and reduce errors.


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