Office Support Specialist

4 weeks ago


Augusta, Maine, United States State of Maine, Bureau of Human Resources Full time
Job Summary

We are seeking a highly skilled and detail-oriented Office Associate II to join our team at the State of Maine, Bureau of Human Resources. This is an exciting opportunity to work in a dynamic and supportive environment, providing administrative support to our central office staff and various divisions.

Key Responsibilities
  • Provide primary clerical support to Parks & Lands central office staff, as well as the Submerged Lands Division, Recreational Trails Program, and Reservations.
  • Perform complex, various office support tasks, including telephone and lobby reception, responding to public inquiries, and scheduling conference rooms.
  • Make copies/scans of various documents, request, collect, distribute, file, and retrieve bureau management data.
  • Sort and distribute mail, order and distribute supplies, and review credit card invoices for accuracy.
  • Prepare purchase orders and requisitions, and process daily cash receipts.
  • Create bank deposits and record transactions according to Bureau policies and procedures using the Advantage system.
  • Make all Bureau travel arrangements using travel credit card.
  • Provide assistance to other regional office clerical staff, assist with the sale of park passes and promotional items, and assist with fee and revenue sharing payments.
  • Track camplot and submerged lands lease billing and payments in various databases.
  • Assist with preparing documents for federal grants/contracts, handle group exemption passes, and handle truck and public use reports.
Requirements
  • Training, education, or experience in office and administrative support work that demonstrates competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks.
  • Ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.
  • Preference will be given to candidates with knowledge of Parks and Lands.
What We Offer

We offer a competitive salary, excellent benefits, and a supportive work environment. If you are a motivated and detail-oriented individual who is passionate about providing exceptional administrative support, we encourage you to apply for this exciting opportunity.



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