Human Resources Coordinator
2 days ago
Job Summary:
The City of El Segundo is seeking a highly organized and detail-oriented Human Resources Technician to provide professional and technical staff support to the Human Resources Team. The ideal candidate will have a strong balance of technical skills and the ability to quickly learn human resources processes and procedures.
Key Responsibilities:
- Provides responsible professional and technical staff support including composing, editing, and proofreading correspondence and notices;
- Prepares specialized reports requiring collection of information from various sources;
- Answers and routes telephone calls, takes messages, and schedules meetings;
- Researches and responds to requests for general and specific information from the public, other departments and outside agencies;
- Interprets and applies memorandums of understanding, Administrative Code, City policies, procedures, rules and regulations;
- Organizes and maintains office records, statistics, and activity reports;
- Creates and updates software databases;
- Updates Applicant Tracking Systems for recruitment, onboarding and performance evaluations; maintains and updates distribution lists;
- Serves as records liaison for the Human Resources Department;
- Process personnel action forms in HRIS for employee status change on appointments, assignments, transfers, leaves of absences, dismissals, resignations and other personnel information;
- Implements personnel status changes resulting from new labor agreements;
- Conducts new employee orientation and enrolls new employees in health, dental, vision and other benefit plans;
- Assists in the coordination of open enrollment and health fair;
- Processes employee benefit applications and requests for disability leave, Family and Medical Leave (FMLA), California Family Rights Act (CFRA), Consolidated Omnibus Budget and Reconciliation Records Act (COBRA), over-aged dependents, retirement, death and other qualifying events;
- Monitors employee benefit eligibility under the Affordable Care Act (ACA) provisions;
- Performs exit processing services for terminating and retiring employees including communicating coverage, rates and changes to benefits claims administrators;
- Coordinates all status changes and reconcile premium billing statements and reimbursements;
- Assists in preparation of Professional Service Agreements (PSA), vendor contracts, budgets and other reports;
- Assists with coordination of City-wide training programs, education reimbursement programs, service awards and special events;
- Prepares or assists in the preparation for meetings and training classes including scheduling, making room arrangements, notifying participants and distributing materials;
- Reviews, updates, and revises class specifications and assists in the development of new class specifications;
- Conducts surveys on classification requirements, benefits and salaries;
- Assists with recruitment and selection activities including: composing recruitment announcements and advertisements, answering inquiries regarding vacancies and requirements for employment, screening applications, scheduling candidates for interviews and exams, assembling test materials and rater packets, proctoring and scoring examinations, updating candidate status in applicant tracking system and generating status notices, drafting conditional offer letters, and scheduling candidates for background checks, physicals and psychological exams;
- Assists with processing Workers' Compensation claims;
- Completes Worker's Compensation payroll reporting and assist with related Workers' Compensation claims management activities;
- Schedules travel arrangements, prepares authorization and reimbursement reports pursuant to City purchasing procedures;
- Performs related duties as assigned.
Requirements:
- Three (3) years of progressively responsible administrative experience preferably in a public sector human resources environment is required;
- Equivalent to an Associate of Art's degree from an accredited college or university with major course work in business administration, public administration, psychology or related field;
- A valid and appropriate California driver's license and acceptable driving record are required.
Benefits:
- PERS Retirement: 2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members;
- Social Security: The City matches employee's Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis;
- Medical: Monthly medical contribution of $1,750 ($932 for medical and $818 for flex dollars);
- Deferred Compensation: Voluntary participation in Mission Square 457 plan;
- Dental & Vision: MetLife Dental and VSP vision benefits are provided;
- Flex Plan: Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars;
- Employee Assistance Program: Employees are eligible for the basic level of service;
- Life Insurance: $50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates;
- Long-Term Disability: In addition to basic LTD plan (66 2/3 % of first $9,750 after 60-day waiting period), City provides Executive LTD which pays 75% of first $12,000 of employee's salary less the amount of any other income, up to a total of $2,500. Applies to non-job-related occurrences. 90-day waiting period;
- Holidays: 11 fixed paid holidays plus one day of personal leave/floating holiday per year;
- Vacation Leave: 96 hours (1-5 years); 120 hours (6-10 years); 144 hours (11-15 years); 200 hours after 14 years;
- Sick Leave: 8 hours per month;
- Administrative Leave: Mid-Management and Confidential positions shall receive up to 56 hours per calendar year upon recommendation of the Department Director and approval of the City Manager;
- Bereavement Leave: Three (3) working days (or 40 hours where travel is 500 miles or more) for qualifying incident;
- Tuition Reimbursement: Up to $2,000/year for work-related college courses;
- Cell Phone Stipend: City cell phone provided depending on position;
- Educational Incentive Pay: Battalion Chief $1,170.19/mo for Bachelor's, $ for Master's;
- Certification Pay: $585.09 Chief Officer Cert Pay for Battalion Chiefs;
- Other: Uniform Allowance ($40/mo) for Battalion Chiefs; Voluntary participation in Credit Union; Payroll Direct Deposit; Long-Term Care (premiums paid by employee).
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