Event Coordination Specialist

1 week ago


Fort Lauderdale, Florida, United States American Meetings, Inc. (AMI) Full time

Position Overview: The Event Coordination Specialist plays a crucial role in supporting the Meeting Planners at American Meetings, Inc. (AMI). This position involves collaboration with the planners throughout the entire lifecycle of meetings, from inception to conclusion.

Key Responsibilities:

  • Website Development: The candidate must possess a minimum of one year of experience in creating and maintaining registration websites for events.
  • Attendee Registration Management: Oversee the registration process for attendees.
  • Internal Communication Oversight: Facilitate effective communication within the team.
  • Collateral Production: Supervise the printing of meeting materials and collateral.
  • Administrative Support: Assist Meeting Planners with various administrative tasks.
  • Attention to Detail: Maintain a high level of accuracy and detail orientation.
  • Interpersonal Skills: Exhibit excellent communication and interpersonal abilities.

Additional Duties:

  • Manage all functionalities of Cvent, Starcite, and/or Meetingsoft.
  • Handle attendee inquiries, invitations, and customer service communications.
  • Ensure precise data entry into internal and client expense systems.
  • Oversee fax communications.
  • Prepare and pack meeting supplies efficiently.
  • Create and distribute meeting-related materials.
  • Assist Meeting Planners with all meeting-related tasks, including virtual meeting processing.
  • Customize supply bins for each event.
  • Propose enhancements to company systems and processes to improve efficiency and client service.
  • Provide on-site support and travel as required.


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